Accounts Receivable/Accounts Payable Specialist

TITLE: Accounts Receivable/Accounts Payable Specialist

REPORTS TO: Accounts Receivable/Accounts Payable Manager

EXEMPTION STATUS: Salary Non-Exempt

POSITION SUMMARY: The Accounts Receivable/ Accounts Payable Specialist is responsible for ensuring the timely AR reporting and communication with customers. This includes providing invoices, statements, collection activities and posting cash. This position is also responsible for all primary AP related functions including timely AP reporting, posting and communication with suppliers.

Accounts Receivable

PRIMARY DUTIES & RESPONSIBILITIES:

• Communicates to customers and management on any issues with electronic distribution of invoices/statements and helps to resolve issues.
• Posts cash receipts weekly
• Updates the Accounts Receivable rollforward weekly.
• Facilitates both internal and external communications to follow-up on billing, collection, and other receivables related issues.
• Meets weekly and act on direction of manager to communicate with customers the status of customer accounts to include:
• Ensure accounts do not age greater than bank limits.
• Performs collection activities.
• Minimizes uncollectable accounts and subsequent bad debt write-offs.
• Provides regular updates of Accounts Receivable Aging to upper management.
  
  

Accounts Payable

• Performs matching and data entry of direct and indirect supplier invoice.
• Responds to all AP email and vmail requests within one business day
• Processes check runs as directed by Controller
• Reviews and resolves unvouchered receipts with assistance from manager and controller as needed
• Reconciles vendor statements and related transactions.
• Compiles invoices for month end accrual and provide to AR AP manager
  
  

Inventory Management

• Execute cycle counts plant wide
• Pull WIP inventory from manufacturing, cycle count and document using Put-away Form
  
  

Other Responsibilities

• Assists in the month end and year end closing processes as directed
• Assists with bank and other external audits as directed.
• Protects the Organization’s value by keeping information confidential.
• Other duties as assigned.
  
  

Minimum Requirements

• Associate degree in Accounting or related field, Bachelor’s degree is preferred.
• One to three years of professional experience, with preference given to prior A/R and A/P experience
• Competency in Microsoft applications including Excel and Outlook.
• Knowledge of ERP systems preferred
  
  

Required

SKILLS REQUIRED:

• The successful candidate will be organized and detail-oriented while balancing multiple competing priorities in a fast-paced work environment.
• Interpersonal skills necessary to communicate with customers at all organizational levels as well as other work groups within the Company.
• Problem-solving skills.
• Ability to work independently as well as part of a team.
  
  

Working Conditions

• Office and manufacturing environment. May be some mild discomfort due to heat, dust, noise, and the like.
• Frequent keyboarding is required.
• Work frequently requires attention to details. Frequent pressures related to meeting deadlines, scheduling requirements and simultaneous projects is required. Work is frequently affected by distracting influences such as people, telephone calls, etc.
  
  

This job description is intended to describe the type and level of work being performed by a person assigned to this job. It is not an exhaustive list of all duties and responsibilities required by a person so classified.