Office Clerk

Job Title: Office Clerk

Status: Non-exempt (Hourly)

Pay: $20.00/hr., plus monthly bonus program is paid when company-wide monthly sales goal is reached (full-time).

Schedule: Monday – Friday 8:00am to 4:30pm

Company Perks for Full Time:

• Medical, dental, and life insurance – API pays 100% of the premiums for all employees
• Employer-funded Health Reimbursement Arrangement (HRA)
• 401(k) plan with company-funded Safe Harbor contribution
• Paid time off and paid holidays
• Monthly production bonus program
• On-the-job training and skill development opportunities
• Employee Assistance Program (EAP)
• Employee perks and discount programs
• Voluntary supplemental insurance options, including AFLAC and vision

PRIMARY PURPOSE:

The Office Clerk supports daily administrative operations with a focus on accurate filing, invoice processing, and maintaining organized records. This role ensures smooth workflow across the office by handling documentation, data entry, and basic clerical tasks.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• 1–2 years of clerical or administrative experience
• Proven accounts payable invoicing experience is essential
• Ability to lift and move files or office supplies as needed

REQUIRED PERSONAL SKILLS:

• Ability to maintain accuracy in filing and invoice entry.
• Strong ability to manage documents and prioritize tasks.
• Familiarity with office software (e.g., spreadsheets, email, document management tools).
• Understanding of invoices, billing, and payment tracking highly preferred.
• Strong attention to detail and accuracy.
• Clear written and verbal communication.

ESSENTIAL JOB FUNCTIONS:

• Organize, label, and maintain physical and digital filing systems; ensure documents are stored securely and can be retrieved quickly.
• Prepare, review, and enter invoices; verify accuracy; route invoices for approval; assist with tracking payments.
• Input information into spreadsheets, databases, and accounting systems with a high level of accuracy.
• Update logs, forms, and internal records; ensure information is current and complete.
• Assist with scanning, copying, mail handling, and basic office tasks as needed.
• Respond to internal inquiries, route messages, and provide customer service to staff and visitors.
• As needed, support various departments by preparing, organizing, and collecting new hire paperwork; ensure all forms are complete, properly filed, and routed to the appropriate teams.
• Perform other necessary duties and tasks as requested.

Employment is contingent upon passing a pre-employment drug screening, including THC, in accordance with federal guidelines. American Metal Specialties, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Employees may be eligible for leave under the Federal Family and Medical Leave Act (FMLA) and the Oregon Family Leave Act (OFLA). Information on eligibility and procedures is available upon request. American Metal Specialties, Inc. does not require or request polygraph testing except where permitted by federal law. You may review the official notices at the links below:

• FMLA: https://www.dol.gov/agencies/whd/posters/fmla
• EEOC “Know Your Rights”: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
• EPPA: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf