Accounting Coordinator

Job Title: Accounting Coordinator – AP, AR, Purchasing & Bookkeeping
Department: Accounting / Finance

Role Summary:
Responsible for managing accounts receivable, collections, accounts payable, purchasing, and bookkeeping functions, including multi-entity intercompany financial transactions. This role supports healthy cash flow, accurate vendor payments, compliant purchasing, and precise financial recordkeeping across all affiliated company activity.

Key Responsibilities:

• Accounts Receivable & Collections: Monitor customer aging, conduct collections outreach, negotiate payment plans, track payment commitments, and maintain accurate customer payment records.
• Accounts Payable: Process and post vendor bills, manage vendor communications, issue payments, and apply vendor credits or purchasing adjustments when needed.
• Purchasing & Procurement: Handle internal purchasing requests, obtain vendor pricing, issue purchase orders, track procurement activity, and maintain approved vendor compliance.
• Bookkeeping: Maintain financial records for multiple business entities, including intercompany journal entries, reconciliations, clearing entries, and shared-services bookkeeping.
• Apply customer or vendor credits, write-offs, and financial adjustments when required.
• Support month-end reconciliations and reporting as needed.

Qualifications:

• Experience in accounts receivable, collections, accounts payable, purchasing, and bookkeeping
• Multi-entity and intercompany transaction experience preferred
• Proficiency in QuickBooks/QuickBooks Online and Intuit Enterprise Suite (IES) Platform
• Strong communication and negotiation skills
• Highly organized, accurate, and process-driven

Core Competencies:

• Collections and cash-flow discipline
• Vendor communication and procurement accuracy
• Multi-entity and intercompany bookkeeping precision
• Purchasing compliance and cost awareness
• Financial record integrity