Accounting Specialist

American Laboratories is a great company to work for!

American Laboratories is a multi-industry supplier for the extensive products it manufactures. We were founded in 1967 based on the knowledge of manufacturing enzymes, proteins, and flavors to various industries. Today, American Laboratories offers an extensive listing of over 200 products to the Food Processing, Animal Health and Nutritional industries in the United States and 20 countries around the world.

At American Laboratories, we are looking for candidates with varied backgrounds and skills. Diverse ideas come from diverse people, and we are devoted to offering an all-encompassing work environment where everyone feels valued and respected. Our pace of work enables fast learning and fosters an environment where you can stretch yourself and make an impact. We offer a variety of job specific and business skills programs and trainings to our employees. As a member of our team, you’ll have an opportunity to draw from those resources when you need them, and likewise, contribute your expertise when you have something to share.

We offer a highly competitive compensation package (salary and bonus) as well as a comprehensive, family-friendly benefits package including:

• Exceptional family medical, dental, and vision benefits (100% company paid premiums). 100% paid deductible/out of pocket expenses for Medical
• Paid time off and sick leave
• 9 paid holidays
• Exceptional 401k fund contributions (up to 9%)
• Wellness incentives

Pay is based on experience.

Accounting Specialist

We have a career opportunity for an Accounting Specialist. As an Accounting Specialist, you will be responsible for the coordination, accuracy, gathering and reporting of American Laboratories' (ALI) data needed to ensure compliance with both internal and external requirements for accounts payable and accounts receivable.

This position will be located in Omaha, NE, working with different levels of management and personnel within each department.

Job Duties & Responsibilities:

Accounts Payable:

• Review all invoices for appropriate documentation and approval prior to payment
• Monitor invoices received via email/USPS to assure all invoices are being received and submitted for payment within terms
• Process 3-way P.O. matching invoices
• Process payments to vendors, state regulatory offices, and employees/contractors
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month-end closing
• 1099 maintenance
• Responsible for day-to-day supplier data maintenance in ALI accounting systems
• Conduct regular review and analysis of supplier master data for deactivation in accordance with established policies and procedures
• Audit and process expense reports according to ALI policies, including reconciliation against credit cards
• Maintain a full audit trail of supplier record changes and provide support for internal audit queries, as necessary
• Validate/verify/reactivate any amendments related to supplier master data changes
• Perform data verification audits to ensure quality output, timely payment of invoices, and compliance with company policies and practices
• Represent ALI in financial audits and reviews
• Assist and support management with preparation of information for analysis and reporting as needed

Accounts Receivable:

• Post customer payments by recording cash, checks, and credit card transactions
• Post revenues by verifying and entering transactions from local deposits and credit card transactions
• Verify validity of account discrepancies
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions
• Resolve collections by examining customer payment plans, payment history, and credit line
• Protect organization's value by keeping information confidential
• Maintain open and responsive communication lines with internal and external customers
• As the workload demand changes for the department, additional responsibilities may be required

What we are looking for:

• Associate degree in Accounting, Finance, or Business Administration preferred (or 8 years combined experience with similar business)
• 5 years of experience in a related field preferred
• Proficient in Windows applications (Word, Excel, Outlook, etc.) and other basic computer skills. Strong preference for QuickBooks skills
• Ability to manage multiple projects/tasks simultaneously
• Flexibility to handle changing priorities and tight deadlines
• Strong attention to detail, problem-solving, time management, and organizational skills
• Strong verbal and written communication skills, including the ability to organize information and present it to peers, customers, and members of Senior Management

General Work Environment:

• Various facilities within and outside of ALI
• Office, laboratory, processing floor, warehouse and other, as necessary
• May be asked to occasionally work in hot and cold environments, as necessary

Job Demands:

• Must be able to remain in a stationary position and/or move throughout the facilities for extended periods of time, as necessary
• Must be willing to work weekends, as necessary
• Must be able to work independently, as necessary