What are the responsibilities and job description for the Controller and Audit Manager position at American International College?
About Company:
Join a Community That Transforms Lives — Welcome to American International College
At American International College (AIC), we believe in the power of education to transform lives. Located in the heart of Springfield, Massachusetts, our vibrant campus blends historic charm with modern innovation. With approximately 2,000 undergraduate and graduate students, AIC offers a close-knit, supportive culture where your work makes a meaningful impact.
Our mission is to provide access to a holistic education in an inclusive environment that propels a diverse community of learners to personal growth and professional success. Guided by this purpose, we cultivate a campus where students, faculty, and staff feel a true sense of belonging, benefit from innovative education, and participate in experiences that empower them to thrive in their careers and communities.
Whether you're teaching, advising, or supporting operations, you’ll be part of a collaborative team that values purpose-driven education, personal growth, and professional achievement. We are deeply committed to diversity, equity, and inclusion, and we actively seek candidates who bring unique perspectives and experiences to our campus.
Make a difference where it counts. At AIC, every position plays a part in empowering students and strengthening the AIC experience.
American International College is an equal opportunity employer. We are committed to building and sustaining an inclusive and equitable working and learning environments for all. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic as defined by law.
The Controller and Audit Manager is responsible for overseeing the College’s financial reporting processes, managing the annual audit and related compliance requirements, and supporting strong internal controls and regulatory compliance. This position plays a key leadership role in ensuring accurate financial reporting in accordance with U.S. GAAP, federal and state regulations, and higher education best practices.
Reports to Vice President for Finance
Essential Duties and Responsibilities Financial Reporting & Accounting
- Assist in oversight of general ledger operations and monthly, quarterly, and annual close processes.
- Ensure compliance with U.S. GAAP and higher education accounting standards.
- Oversee accounting for restricted funds, endowments, pledges, grants, and capital projects.
- Review account reconciliations and ensure timely resolution of discrepancies.
- Maintain Accounting System and other accounting and control systems; assist in the design, development, implementation and improvement processes related to financial reporting and analysis, budgeting and forecasting in support of the institution in making strategic decisions.
- Work with the College’s various departments on accounting issues and recordkeeping
- Perform other tasks/projects as assigned
Audit & Compliance
- Serve as primary liaison to external auditors for the annual financial statement audit, tax filings, and other compliance and reporting requirements.
- Coordinate preparation of audit schedules and supporting documentation.
- Manage the Single Audit process in accordance with the Uniform Guidance (if applicable).
- Oversee preparation of the Schedule of Expenditures of Federal Awards (SEFA).
- Monitor implementation of audit recommendations and corrective action plans.
- Support preparation of Form 990 and other required filings.
Internal Controls & Risk Management
- Payroll oversight and reconciliation, including review of payroll entries and adjustments, payroll process improvements and risk mitigation, and ensuring strong internal controls over payroll processing, approvals, and reporting.
- Maintain and strengthen internal control policies and procedures.
- Evaluate accounting processes and recommend improvements.
- Assist in developing and updating financial policies.
- Support risk assessment and compliance monitoring activities.
Qualifications
Required:
- Bachelor’s degree. Accounting, Finance, or related field preferred. Master’s degree preferred.
- 8-10 years of progressive accounting experience.
- Experience managing external audits.
- Strong knowledge of nonprofit and higher education accounting, including GAAP and audit experience.
- Demonstrated experience overseeing payroll operations, including system administration, compliance, and internal controls.
- Advanced Microsoft Excel Skills, proficient in Word and PowerPoint
Preferred:
- CPA designation.
- Experience with Single Audit requirements.
- Experience in higher education or nonprofit organizations.
- Proficiency in J1/Jenzabar
- Supervisory experience
Key Competencies
- Strong analytical and problem-solving skills
- Attention to detail and accuracy
- Ability to manage multiple deadlines
- Effective written and verbal communication skills
- Leadership and team development
Schedule is typically Monday - Friday 8:30am - 4:30pm and based on the needs of the department.
35 hours
Salary : $90,000 - $95,000