Accounting Coordinator

SUMMARY

The Accounting Coordinator is a professional position expected to perform assigned duties and will also be responsible for supervision of 4-6 subordinates. The position will report directly to the Director of Finance and will follow all directives emanating from the Director of Finance and be responsible for enforcing all procedures and safeguards established by the organization. This position requires “hands-on” performance of duties that include monitor and maintain multiple budgets and income streams i.e., donations and rents, review and approve allocation of expenses in accordance with the approved cost allocation plan, complete and/or update monthly financial reports, worksheets, and rent rolls as assigned.  Other duties that assigned may include but not limited to the following: review rent roll reports for accuracy, and review schedules of checks distributed, deposits, budget analysis, and journal entries. This position will function as the “right-hand person” of the Director of Finance and must always conduct their work in professional and unbiased manner and requires dedication to the financial safeguards of the organization, a multi-task ability for a fast-moving operation, and commitment to accountability, accuracy and timeliness.     

JOB DUTIES & RESPONSIBILITIES

NOTE: These job duties are not all-encompassing of the responsibilities and duties (or other terms) that are required of the employee and may change at any time with or without notice.

• Assist the Comptroller in preparing cost projections, budgets, and financial reports as required, preparing schedules for single audit.
• Responsible for validity and timeliness of monthly bank statements reconciliations, ledgers closeouts, and check registers.
• Participates as a member of the executive management team.
• Supervises accounting personnel in accordance with established personnel policies.
• Responsible for assuring completion of schedules required for annual independent audits.
• Must be computer literate and willing and able to learn company specific software products.
• Gathers data and prepares federal, state, local reports including Form 990 Tax Returns.
• Supervise application of approved cost allocation plan on all disbursements
• Supervise timely preparation of invoices to draw funds to assure cash flow needs.
• Resolves account discrepancies by investigating documentation.
• Reports all monthly objectives on budgets, financial reports, cash flow, and pertinent operational problems. To the Comptroller for coordination and direction.
• Confidentiality of client information, donors, team members and the AGIF-NVOP. Such information is to be disclosed on a need-to-know basis only.
• Responsible for being sensitive to the needs of program participants and must always treat clients with respect and professional care. 

JOB REQUIREMENTS

• Bachelor’s degree in Accounting or related field
• Must have access to reliable transportation 
• Must always have a current Texas driver’s license
• Must always have applicable automobile liability insurance
• All personnel of the organization must be bondable 
• Must pass drug testing and background check

SKILLS & COMPETENCIES

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

TRAVEL

Primarily local during business day although some out-of-area travel may be expected via airline or automobile based on the discretion of management.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

C = Constantly (2/3 or more of the time) 

F = Frequently (from 1/3 to 2/3)

O = Occasionally (up to 1/3 of the time)  

R = Rarely (less than one hour per week) 

N/A = Not Applicable

WORK ENVIRONMENT

While performing the duties of this position, the employee will conduct office work, meet with supervisors and team members, and at times travel offsite to conduct business. Employee may be exposed to varying weather conditions. Employee will be able to handle and de-escalate situations that may arise while at work.