Coordinator, Accounting

Professional association accounting

Are you an organized and detail-oriented professional with a strong background in accounting? We are seeking an Accounting Coordinator to join our team. In this role, you will be responsible for ensuring timely and accurate reconciliations, resolving discrepancies, and supporting financial audits. Additionally, you will assist in maintaining seamless financial operations by providing support for related processes as needed.

The ideal candidate will have relevant education and experience in accounting, along with proficiency in accounting tools and software. If you are interested in joining a dynamic team in a  medical/science association, we encourage you to apply!

WHY WORK AT AGA?

·       We care about our core values: innovative, engaged, collaborative, open, inclusive.

·       We value work-life balance and provide generous time off.

·       Market competitive compensation plus 7% employer contribution to retirement plan.

·       Remote or hybrid work environment. Staff in the DMV report to the Bethesda, Maryland office once per week.

·       Comprehensive health care benefits at a reasonable cost.

POSITION DESCRIPTION

POSITION TITLE:    Accounting Coordinator

REPORTS TO:          Accounting Manager

SUMMARY:             Full-time, hybrid position responsible for recording and reconciling daily transactions of a membership association.

Duties & responsibilities:

1. Post journal entries for daily cash activity in the accounting system, ensuring all transactions are recorded and reconciled with bank activity.
2. Reconcile basic general ledger accounts and maintain accounting schedules in Excel.
3. Ensure cash receipts are correctly applied in both the accounting system and the association management system to maintain correct A/R balances in each system.
4. Manage and reconcile cash receipt and credit card batches between the association management system, the credit card processor, and the bank, to support entry by the Membership Department.
5. Work closely with the Membership Department in reconciling cash receipts to the association management system.
6. Accurately apply pledge payments to donor records in the association management system.
7. Deposit checks on a timely basis and accurately apply check, ACH, and wire payments to the appropriate invoices in the accounting system.
8. Create invoices in the accounting system and monitor and follow-up on unreceived payments to ensure timely collection.
9. Research and resolve issues related to credit card chargebacks and misapplied payments.
10. Respond promptly to internal and external inquiries regarding accounts receivable, donation activity, and payment status.
11. Support annual audit by gathering transaction documentation as requested.
12. Support the accounts payable function by serving as a backup in the processing of accounts payable and preparation of 1099s. 

Qualifications:

1.    Associates Degree in Accounting.

2.    2-3 years accounting experience with accounts receivable and accounts payable. Association experience preferred.

3.    Strong proficiency with MS Excel and accounting software systems, preferably Intacct and Bill.com.

4.    Experience with customer relationship management systems, especially association management systems, is a plus.