Payroll HR Specialist

Pay: $23 per hour - $27 per hour

Summary: Join a growing, award-winning national company where your expertise in payroll and HR directly supports thousands of team members across the country. As a Payroll Specialist, you will be a key player in ensuring accurate and timely payroll operations while contributing to a positive employee experience. This role offers a blend of payroll processing, HR administration, problem-solving, and cross-department collaboration—ideal for someone who enjoys a fast-paced environment, values accuracy, and is passionate about helping people.

Responsibilities:

Payroll Operations & Backup Support

• Process weekly multi-state payroll in partnership with the HR/Payroll Manager.
• Serve as the primary payroll backup during absences or high-volume periods.
• Maintain accurate employee payroll records, verify timesheets, review time & attendance data, and process commissions, benefits, and deductions.
• Research and resolve payroll discrepancies with professionalism and a customer-service mindset.
• Assist with year-end payroll tasks, including W-2 processing and tax filings.

HR Administration & Employee Support

• Serve as the HR Hotline Help Desk lead, supporting field managers and employees with timely solutions.
• Maintain employee personnel files and ensure HRIS accuracy.
• Support employee engagement initiatives and HR communications.
• Assist with open enrollment, ACA reporting, and benefit inquiries.
• Manage unemployment claims and represent the company when needed.
• Help interpret HR and payroll policies and provide guidance to managers.

General HR & Office Support

• Provide administrative support such as correspondence, data entry, filing, scanning, and document management.
• Assist with HR projects, training, and meeting logistics.
• Maintain confidentiality and uphold a high level of professionalism in all interactions.

Qualifications:

• Bachelor's degree in human resources, Business, Accounting, or related field, preferred.
• Minimum of 1-2 years of experience in payroll, accounting, or HR support preferred.
• Familiarity with HCM/time & attendance systems and strong analytical skills.
• Strong attention to detail and accuracy
• Excellent communication skills—written, verbal, and interpersonal.
• Exceptional attention to detail with the ability to multitask and manage deadlines.
• A service-oriented mindset and the ability to build trust with employees and managers.
• Full-time, on-site role at corporate headquarters in Syracuse, NY.

About Us:

American Food & Vending is one of the largest privately held dining and refreshment service providers in the United States. We infuse innovative solutions with unrivaled service and cutting-edge technology to enhance the guest experience and exceed expectations.

Headquartered in Syracuse, NY, we are a family-owned company that has provided exceptional vending and refreshment solutions for over 80 years, managing operations nationwide.

We serve diverse industries, including healthcare, business dining, education, and cultural institutions. Our comprehensive offerings encompass full-service vending and refreshment solutions, such as advanced micro markets, coffee services, pantry services, and water filtration and purification systems.

American Food & Vending is committed to offering diverse meal options comprising fresh and nutritious snacks, beverages, and meals, all backed by trained technicians and attendants who ensure round-the-clock support and maintenance services to fit our guests' preferences and lifestyles.

As a nationally recognized company, we are the proud recipient of NAMA’s (The Foundation of the National Automatic Merchandising Association) prestigious Operator of the Year Award. This esteemed recognition reflects our unwavering commitment to delivering exceptional service to our valued partners and guests.

We are dedicated to remaining at the forefront of industry trends and technologies, continuously striving to enhance our services and adapt to the evolving needs of our clients and customers.

American Food & Vending Offers:

• Weekly Pay
• 401K with company match
• Employee Assistance Program
• Eligible employees offered Medical, Prescription, Dental, and Vision Plans, FSA/HSA
• Ongoing training and development programs
• Bonus Programs for eligible positions

American Food & Vending is an Equal Opportunity Employer.

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