What are the responsibilities and job description for the Conference and Travel Coordinator II position at American Fidelity?
Manage all aspects of event planning by leading or supporting the department VP and internal customers in the planning and implementation of meetings, conferences, and conventions. This includes developing, implementing, and maintaining online registration and mobile apps based on customer needs. Onsite program management involves designing, planning, managing, and executing all aspects of an event for multiple Cameron Companies. Those companies include, but are not limited to, American Fidelity Corporation, American Fidelity Assurance, American Public Life, First Financial Group, INSURICA, First Fidelity Bank, Cameron Ventures, and American Fidelity International Bermuda.
Nurture and build relationships with internal customers, vendors, venues and other industry contacts while implementing the creative and logistical aspects of the event. This includes working with the highest level executives of organizations and ensuring their expectations are being exceeded.*Lead or provide support the department VP on the creation of program agendas, timelines, budgets, taxation documents, destination research, on-site Program management and vendor sourcing according to customer requirements This includes ensuring programs are in compliance with legal, insurance, health and safety regulations at all times. This also includes developing and maintaining applicable program records, financial details and relevant correspondence.
Skills Of Ideal Candidate
Work in travel related or hospitality industry, as a planner, coordinator, hotel sales/event planning or in destination management company operations.
Ability to work and communicate with peers, vendors and upper management.
Computer literate; good knowledge of computer software.
3 years Project Management experience preferred
Work in team environment.
Proficiency with PC Windows-based software, including excel, WordPerfect, and Microsoft Office applications, Cvent registration system, Crowd Compass Mobile app system and Adobe
Strong oral and written communication skills.
Strong analysis and interpretation skills.
Ability to develop and analyze budget reports
Excellent organizational and project management skills.
Remain up to date on industry trends
Professional appearance
Ability to work and communicate with the upper management, company executives and Board of Directors
Industry Related Software Program.
Flexible to meet and support customers daily needs.
Ability to think long term (some projects conclude 3 to 5 years from inception).
Ability to perform many tasks and work on several projects simultaneously and meet deadlines.
Knowledge of accounting and budget procedures
Excellent time management skills.
Ability to travel extensively up to 40% of the calendar year including weekends; work hours that can exceed 12-15 hours a day, approximately over 200 additional hours above 8-hour day.
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