Dining Administrative Assistant

Pay: $20  - $25  

Shift: 9:00- 5:00

Summary: A Dining Administrative Assistant with American Dining Creations plays a key role in maintaining efficient administrative processes while supporting on-site leadership and ensuring seamless day-to-day operations. The ideal candidate thrives in a structured, client-focused corporate environment and demonstrates strong organizational, financial, and communication skills.

Responsibilities:

• Manage and process payroll accurately and in a timely manner in accordance with company guidelines
• Support accounts payable functions including invoice review, reconciliation, and vendor communication
• Maintain accurate financial records and assist with weekly and monthly reporting
• Coordinate ordering and inventory of office and operational supplies
• Serve as the primary point of contact for incoming calls, emails, and office inquiries
• Maintain organized electronic and paper filing systems for payroll tracking, financials, compliance, and any required documentation.
• Assist management with preparation of reports, spreadsheets, presentations, and internal communications to include menu boards/programing.
• Support onboarding documentation and administrative processes for new team members
• Ensure compliance with company policies, client expectations, and dining standards
• Provide administrative support for meetings, events, and client-facing functions
• Frequently assist with food and beverage service, food preparation, catering events including setup and event breakdown, inventory and merchandizing.
• Deliver exceptional customer service to clients, guests, and team members
• Maintain strict confidentiality of financial, payroll, employee, and client information
• Contribute to a positive, professional workplace culture
• Perform all other duties as assigned 

Qualifications:

• High school diploma or equivalent required; Degree in Business Administration or related field preferred
• Minimum of 1–3 years of administrative or office experience, preferably in a corporate, hospitality, or food service environment
• Experience with payroll entry and accounts payable strongly preferred
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Excellent written and verbal communication skills with a polished, professional demeanor
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• High attention to detail and accuracy with administrative work
• Ability to work independently while supporting a team-based environment
• Professional appearance and customer-focused mindset
• Ability to adapt in a fast-paced corporate setting with changing priorities
• Flexibility to assist with occasional early morning or late afternoon catering events as needed
• This position may require lifting 30lbs, bending, walking, climbing stairs, and standing for extended periods.

About Us:

Together, American Food & Vending and American Dining Creations form one of the nation’s largest privately held dining and refreshment service organizations. Family-owned and headquartered in Syracuse, NY, we have served clients nationwide for more than 80 years, delivering customized dining and refreshment solutions across business, education, healthcare and cultural environments.

Recognized by NAMA and our peers as Operator of the Year, we combine national capabilities with a personal, responsive approach to create exceptional experiences for our clients and guests.

Our Mission

To create moments of happiness through customized hospitality experiences that delight guests and bring people together.

Our Vision

To be the best in the industry at elevating hospitality experiences for places where people want to be.

Our Values: F.I.R.S.T.

Family – Treat people as family.

Integrity – Do the right thing.

Responsiveness – Listen first. Then act with urgency.

Service Excellence – Deliver exceptional experiences every day.

Teamwork – Win together.

American Dining Creations Offers:

• Weekly Pay
• 401K with match
• Delicious employee meal and beverage during your shift
• Employee Referral Bonus Program
• Employee Assistance Program
• Some positions may include flexible hours and shifts.
• Eligible employees offered Medical, Prescription, Dental, and Vision Plans
• Uniforms and Safety Shoes provided.
• Learning and advancement opportunities

American Food & Vending is an Equal Opportunity Employer.

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Salary : $20 - $25