What are the responsibilities and job description for the Administrative Assistant position at American Contracting & Environmental Services Incorporated?
POSITION SUMMARYThe Administrative Assistant supports daily office operations and provides administrative assistance across the ACE team. This role focuses on front-office support, document organization, coordination, and communication, with an emphasis on in-person support at the main office.KEY RESPONSIBILITIESProvide general administrative support including answering phones, managing correspondence, scheduling, and maintaining office supplies.Organize and maintain physical and digital files, including project documents, contracts, permits, and related paperwork.Assist with communication between clients, vendors, subcontractors, and internal teams by routing inquiries and sharing basic information as needed.Support special projects, internal initiatives, and company events that require administrative assistance.Coordinate with leadership and property management on office maintenance, janitorial, security, and facility needs.Maintain a consistent in-office presence at the reception desk to respond to calls, emails, and walk-in needs.REQUIRED QUALIFICATIONSEducationHigh school diploma or equivalent requiredAssociate degree or related coursework preferredExperience1–3 years of administrative or receptionist experienceExperience supporting multiple teams, handling scheduling, document management, and front-desk responsibilitiesConstruction or professional services experience preferredSKILLS & COMPETENCIESStrong organization and attention to detailAbility to manage multiple tasks and shifting prioritiesClear written and verbal communication skillsDependable, proactive, and able to follow directionComfortable working in a fast-paced, in-person office environmentWORK ENVIRONMENTOnsite at the ACE main officeNo routine remote work; exceptions only in limited or special circumstances
Salary : $18 - $24