Executive Assistant, AWS Marketing, AWS Marketing

Description

Amazon Web Services (AWS) is seeking a dedicated, resourceful, and customer focused Executive Assistant to support the Vice President & CMO of AWS Marketing and work closely with other Executive Assistants throughout the organization. This role requires attention to detail, strong organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams and external partners and customers. You will bring strong organizational capabilities and a detail oriented approach, with the ability to maintain flexibility, composure, and a sense of humor.

You must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leader they support. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, take effective action without having to know the whole picture, and have strong judgment. The individual in this role needs to work successfully in a team environment and build effective working relationships inside and outside the group.

Over time, this person will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for new growth projects with increased responsibility and long-term career development.

This role requires five (5) days a week in office.

Key job responsibilities
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
- Orchestrate complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments across time zones according to their importance, urgency, and relevance and ensuring strategic alignment with business priorities.
- Serve as a trusted liaison between executive leadership and key stakeholders, facilitating clear communication channels and managing sensitive information with the highest level of discretion
- Execute end-to-end travel logistics for international and domestic trips, including complex multi-city itineraries, client-facing events, and team visits across corporate offices.
- Lead the planning of events including staff meetings, all-hands meetings, executive offsites, team-building activities, supply ordering.
- Collaborate with the EA Community across AWS/AWS Marketing to drive best practices, implement solutions, and drive organizational efficiency.
- Act as the main liaison and manage the organizations space planning needs
- Develop and maintain tracking systems for critical deliverables, ensuring on-time completion of executive and team commitments and providing regular status updates to key stakeholders.
- Have fun at work and help others do the same!

A day in the life
This role is required to be in the office 5 days per week.

About the team
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Basic Qualifications

- 8 years of executive assistant experience
- Experience with C-level executive calendar management
- Experience effectively managing a substantial and time-sensitive workload
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications

Preferred Qualifications

- 10 years of executive assistant experience
- Experience with end-to-end project management
- Experience working in a matrixed organization
- Experience working with large global teams

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.