Event and Sponsorship Specialist

What makes this job meaningful?

At Amazing Life, we believe the world’s greatest mission, the Church, deserves the world’s greatest tools. Everything we do flows from that calling, and our events serve as a powerful vehicle for this mission. They create spaces where partners can experience these tools firsthand, connect with transformative resources, and engage with thought-leadership that fuels greater kingdom impact for the Next Generation.

Job Overview

The Event & Sponsorship Specialist is responsible for driving both the logistical success and sponsorship revenue goals of all Amazing Life events. This role oversees event planning, vendor and stakeholder coordination, sponsorship prospecting and sales, sponsor relationship management, and on-site event execution. The Event Specialist ensures that attendees, staff, volunteers, partners, sponsors, and vendors experience well-coordinated, on-brand, and operationally sound events while helping maximize sponsorship participation and revenue. The role collaborates cross-functionally across the organization and supports long-term event strategy, growth, and continuous improvement.

Event management and sales experience required; experience with sponsorship sales and partner relationship management strongly preferred.

Responsibilities

Budget and Contracts

• Support, track, and help finalize event budgets.
• Negotiate and execute hotel contracts for staff, speakers, and attendee room blocks.
• Secure travel discounts with airlines, car rental companies, hotels, and local vendors
  
  

Event Logistics and Operations

• Serve as the primary point of contact for all venue logistics.
• Negotiate, hire, and manage contractors needed for event execution.
• Lead onsite vendors, contractors, and thirdparty partners.
• Plan and coordinate transportation and logistics for event assets.
• Design and manage all room setups.
• Oversee F&B planning and execution for attendees, staff, and contractors.
• Plan and manage event signage (design coordination, hardware, placement).
  
  

Sponsorship and Partner Support

• Develop, package, and sell sponsorship opportunities for Amazing Life events, securing and managing relationships with 45 sponsors annually.
• Manage all sponsor deliverables for Amazing Life events, external events, and trade shows, ensuring commitments are fulfilled accurately, professionally, and on schedule.
• Serve as the primary point of contact for sponsors and partners, fostering strong relationships and ensuring a positive experience before, during, and after events.
• Coordinate travel, accommodations, shipping, and all eventrelated logistics to support sponsor, partner, and organizational objectives.
• Collaborate with sponsors, partners, vendors, and internal stakeholders to ensure successful onsite execution, brand representation, and event outcomes.
  
  

Attendee Experience and Event Systems

• Support event platform setup and execution for inperson and digital events.
• Create and distribute forms in Monday.com.
• Create and analyze postevent attendee and staff surveys.
  
  

Travel and Hospitality

• Manage staff travel logistics for external events (flights, rental cars, hotels) and distribute itineraries.
• Plan and execute special hospitality experiences, including VIP events, evening activities, and steak dinners.
  
  

Digital Event Support

• Manage hotel needs for digital event staff and speakers when applicable.
  
  

Plan, schedule, and oversee chat moderation coverage.

• Create training resources and FAQs for moderators; train and support the team.
• Develop and analyze digital postevent attendee surveys.
• Assist with general digital event planning and execution.
  
  

Requirements and Qualifications:

• 2 years of experience in event management, event operations, or largescale logistics coordination.
• Proven experience in sales, business development, sponsorship sales, partnership management, or client relationship management, with the ability to prospect, negotiate, and close sponsorship opportunities.
• Ability to negotiate contracts with hotels, venues, and vendors.
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Excellent communication skills and high attention to detail.
• Experience coordinating travel logistics and working with event platforms or project management tools (e.g., Monday.com).
• Ability to lead volunteers, contractors, and onsite teams with confidence and professionalism.
• Ability to stay adaptable, resourceful, and calm under pressure during live events.
• Someone who is highly organized and efficient, with the ability to bring fresh, creative ideas to the table.
  
  

Reporting:

This role reports to the Manager of Events and Conferences