Medical Office Manager

Job Summary

Amarillo Medical Specialists, LLP is seeking an experienced and motivated Medical Office Manager to oversee daily office operations and support a professional, efficient, and patient-focused healthcare environment. The ideal candidate will have strong leadership skills, excellent communication abilities, and experience managing staff and medical office workflows.

Responsibilities

• Oversee daily medical office operations and ensure efficient workflow.
• Supervise, train, and support administrative and front-office staff.
• Coordinate staffing schedules and ensure adequate office coverage.
• Monitor employee attendance, punctuality, performance, and compliance with company policies.
• Oversee patient scheduling, registration, referrals, and insurance verification processes.
• Address patient concerns and help resolve operational issues.
• Maintain compliance with HIPAA requirements and protect confidential patient information.
• Assist with employee onboarding, training, performance management, and documentation.
• Monitor office supplies, equipment, and maintenance needs.
• Communicate with providers, employees, and leadership regarding office operations.
• Identify opportunities to improve efficiency, patient satisfaction, and teamwork.
• Ensure office procedures and company policies are consistently followed.

Qualifications

• Previous experience in medical office management or healthcare administration preferred.
• Prior supervisory or management experience required.
• Knowledge of medical office procedures, insurance processes, and patient scheduling.
• Understanding of HIPAA and patient confidentiality requirements.
• Strong organizational, leadership, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and work in a fast-paced environment.
• Proficiency with computers, electronic health records, and standard office software.

Preferred Qualifications

• Experience managing a medical practice or physician's office.
• Familiarity with employee scheduling, timekeeping, and performance management.
• Experience coordinating administrative staff and supporting healthcare providers.

What We Are Looking For

We are looking for a dependable, organized, and professional leader who can motivate staff, maintain accountability, resolve problems, and help ensure the office runs smoothly while providing excellent patient service.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Management: 2 years (Required)

Work Location: In person

Salary : $39,458 - $50,903