Real Estate Transaction Coordinator / Administrative Assistant

Job Description

Real Estate Transaction Coordinator/Administrative Assistant

Amaral & Associates Real Estate

657 Quarry Street, Fall River, MA 02723

Join the #1 Independent Real Estate Firm in Bristol County for 7 Consecutive Years!

Are you a detail-oriented professional with a passion for real estate and exceptional communication skills? Amaral & Associates Real Estate, proudly serving Massachusetts and Rhode Island, is seeking a dedicated Real Estate Transaction Coordinator/Administrative Assistant to join our dynamic team. As the leading independent firm in Bristol County, we've built our reputation on excellence, innovation, and client satisfaction. This is your opportunity to contribute to a thriving company with ample room for professional growth, increased responsibilities, and salary advancement.

Position Overview:

• Full-Time, In-Office Role primarily at our Fall River headquarters, with potential interactions at our satellite office in New Bedford, MA.
• Flexible schedule options: 35 hours/week (9:00 AM - 4:00 PM) or 40 hours/week (9:00 AM - 5:00 PM), Monday through Friday.
• Starting salary: $22/hour, commensurate with experience.
• Immediate opening – start making an impact right away!
  
  

Key Responsibilities:

• Manage real estate transactions from listing to closing, focusing on Massachusetts and Rhode Island markets.
• Utilize MLS Pin, Statewide MLS, and Cape & Islands MLS systems for listings and updates.
• Handle document management via Dropbox, Google Docs, and Microsoft Office suite (Excel, Word).
• Download photos, digital tours, and upload content to platforms like MLS systems, KVCore, and more.
• Communicate effectively with agents, staff, vendors, customers, clients, law firms, and city departments to ensure smooth transaction processes.
• Perform administrative assistant duties, including scheduling, correspondence, data entry, and general office support to enhance team efficiency.
• Leverage technology to streamline processes – tech-savvy candidates will thrive here!
  
  

What We're Looking For:

• Minimum 3 years of real estate experience, with transaction coordination experience preferred.
• Candidates with an active real estate license are welcome, but this role is strictly office-based and will not involve practicing real estate in the field, as we require full dedication to transaction coordination and administrative tasks.
• Strong proficiency in technology; experience with BoldTrail Back Office or BoldTrail Platform (formerly KVCore) is a bonus – we'll provide training if needed.
• Multilingual abilities are a huge plus: Fluency in English, Portuguese, and/or Spanish to better serve our diverse clientele.
• Excellent organizational skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment.
• Outstanding communication skills, with the ability to professionally engage with agents, staff, vendors, clients, law firms, and city departments.
• A proactive mindset with the ability to think outside the box, anticipate needs, and propose innovative solutions to enhance efficiency and client satisfaction.
• Ability to accept constructive criticism and demonstrate accountability, maintaining a growth-oriented approach to professional development.
• A positive attitude, team-player mindset, and eagerness to grow within a top-rated firm.
  
  

Why Join Us?

• Competitive Compensation & Growth: Start at $22/hour with potential for raises based on performance and expanded roles.
• Comprehensive Benefits: 60-day probation period, followed by paid sick time. Eligible for 401(k) after 90 days and paid vacation time after 1 year.
• Professional Development: Hands-on training in cutting-edge tools and platforms, plus opportunities to advance your career in a supportive environment.
• Company Culture: Be part of a tight-knit, family-oriented team that's been #1 in Bristol County for 7 years straight. We pride ourselves on fostering a warm, collaborative environment where every team member feels valued and supported, with a shared commitment to excellence and community impact across Massachusetts and Rhode Island.
  
  

If you're ready to elevate your real estate career with a firm that invests in its people and feels like family, apply today!

Company Description

Amaral & Associates Real Estate, founded in 2002, is a family-oriented, independent brokerage serving MA and RI. Based at 657 Quarry St, Fall River, MA, we offer agents up to 100% commission plans with no fees, revenue-sharing, and top-tier support. Join our team and thrive with the Amaral Advantage!

Amaral & Associates Real Estate, founded in 2002, is a family-oriented, independent brokerage serving MA and RI. Based at 657 Quarry St, Fall River, MA, we offer agents up to 100% commission plans with no fees, revenue-sharing, and top-tier support. Join our team and thrive with the Amaral Advantage!