Director of Payroll

AMA-LTC

is looking for a new Full Time Director of Payroll to join our team. This is a new position due to growth!

• Lead, mentor, and develop a payroll team, ensuring high standards for accuracy, timeliness, and customer service.
• Establish, maintain, and enforce payroll policies, procedures, and internal controls across approximately 60 entities.
• Serve as the subject-matter expert on all payroll matters, including multi-state compliance, union pay rules, and healthcare-specific wage structures.
• Oversee end-to-end payroll operations in ADP Workforce Now for multiple pay frequencies, roles, and employee types.
• Ensure timely and accurate processing of all payroll elements, including wages, bonuses, reimbursements, deductions, garnishments, PTO, and holiday pay.
• Manage payroll calendars, workflow approvals, deadlines, and cutoff schedules to ensure seamless payroll cycles.
• Ensure full compliance with federal, state, and local wage and hour laws, DOL regulations, tax requirements, and union agreements.
• Oversee payroll tax registrations, filings, quarterly reports, and multi-jurisdictional tax setups.
• Monitor and audit employee classifications, overtime rules, shift differentials, and meal-break compliance.
• Conduct regular audits, variance analyses, and payroll reasonableness checks across all facilities.
• Develop dashboards and reporting tools to identify discrepancies, missing approvals, and compliance risks.
• Partner with Finance on month-end reporting, GL interfaces, payroll accruals, and reconciliations.
• Collaborate closely with HR on onboarding, terminations, benefits, timekeeping accuracy, and personnel changes.
• Support Finance and Operations with budgeting, labor analytics, and skilled nursing PPD metrics.
• Lead modernization and process-improvement initiatives to enhance payroll workflows, automation, and data integrity.
• Implement standardized procedures for data entry, approvals, audits, documentation, and internal controls.
• Support ADP configuration optimization and work with IT on system integrations with HRIS, timekeeping, and accounting systems.

Requirements:

• Bachelor’s degree in Accounting, Finance, HR, or related field, or equivalent experience.
• Minimum of 7 years of progressive payroll experience, including multi-state and multi-entity processing.
• Experience supervising a payroll team and leading high-volume payroll operations.
• Strong knowledge of DOL regulations, wage and hour rules, and payroll tax laws.
• Proficiency in ADP Workforce Now or similar enterprise-level payroll systems.
• Strong analytical skills, with the ability to identify anomalies and implement corrective actions.
• Excellent leadership, communication, and organizational abilities.
• High attention to detail and accuracy, with the ability to perform in a fast-paced environment.
• Proven ability to maintain confidentiality with sensitive payroll and employee information.

Preferred:

• Experience with union payroll, healthcare pay structures, shift-based staffing models, and multi-industry environments.
• Experience with tip-based roles, per-diem staffing, or complex classifications.
• CPP certification or equivalent credential.
• Experience supporting Finance with GL mapping, reconciliations, and payroll reporting.
• Background in process improvement or system implementation projects.

Benefits:

• Health Insurance
• Dental Insurance
• Disability Insurance
• Vision Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

Additional Benefits:

• Telemedicine: $0 co-pay for telemedicine appointments, providing easy access to medical consultations from the comfort of your home.
• Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more—designed to support your personal and family well-being.
• Mayo Clinic Programs: Access exclusive programs from the Mayo Clinic, including resources for workouts, lifestyle, mental health, and diet to promote a balanced and healthy lifestyle.

These additional benefits are available to you without reducing your take-home pay!

We only accept resumes and applications submitted directly through our Applicant Tracking System for posted positions. We do not accept unsolicited resumes from third-party agencies, recruiters, or staffing firms. Company employees and hiring managers are not authorized to enter into agreements or otherwise bind the company with respect to recruiting services. Any resumes submitted without a signed written agreement by the Executed Vice President of Recruitment will be considered unsolicited, and no fees will be owed.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Supervising: 1 year (Required)
• analytical skills: 1 year (Required)
• Skilled nursing facility: 1 year (Required)
• Employee Benefits: 1 year (Required)
• Payroll management: 2 years (Required)

Work Location: In person