Event Project Manager

AMA Consulting, LLC, a Maryland-based Limited Liability Company, provides a range of analytical, acquisition, and business management support services to federal agencies. AMA Consulting is an Equal Opportunity/Affirmative Action Employer. Join a dynamic team of forward-thinking professionals in our growing company.

Senior Project Manager – Event Management

The Senior Project Manager – Event Management provides executive-level leadership and oversight for the planning, coordination, and execution of complex, high-visibility events and outreach activities in support of a federal communications and public affairs mission. This role is responsible for managing the full event lifecycle—from strategic planning and advance coordination through on-site execution and post-event closeout—ensuring all activities are delivered on time, within scope, and in compliance with federal standards and policies.

Key responsibilities include:

• Provide overall leadership and accountability for event management operations, serving as the primary authority for planning, execution, and delivery.
• Develop comprehensive project management plans that define scope, schedules, staffing requirements, dependencies, risks, and mitigation strategies for multiple concurrent events.
• Direct and oversee logistics planning for in-person, hybrid, and virtual events, including venue research and selection, contract coordination, security requirements, accessibility accommodations, signage, shipping, and on-site operations.
• Manage cross-functional teams, subcontractors, and vendors, ensuring coordination, clear communication, and adherence to performance expectations.
• Establish and maintain detailed run-of-show documents, timelines, and contingency plans to support seamless execution.
• Ensure compliance with federal policies, branding standards, accessibility requirements (including Section 508), and approved budgets.
• Provide regular written and verbal status updates to senior stakeholders, including briefings, dashboards, and post-event reports.
• Lead post-event closeout activities, including lessons learned, survey analysis, performance reporting, and financial reconciliation.
• Anticipate evolving requirements and adjust plans proactively to address changing priorities or urgent requests.

Required qualifications to be successful in this role:

• Bachelor’s degree in business, communications, event management, public administration, or a related field.
• Minimum of 10 years of progressive experience managing large-scale events, conferences, or outreach programs in a federal or public-sector environment.
• Demonstrated experience leading multidisciplinary teams and managing multiple high-profile events simultaneously.
• Advanced knowledge of project management principles, risk management, and quality control.
• Exceptional organizational, communication, and stakeholder management skills.
• Project Management Professional (PMP) or equivalent certification.
• Experience supporting executive-level or nationwide events.
• Demonstrated experience managing logistics for events requiring travel and complex coordination.
• Ability to obtain and maintain a Public Trust clearance.

SECURITY CLEARANCE REQUIRED: Must be able to obtain a Public Trust clearance. US Citizenship is a requirement for a Public Trust clearance at this location.