What are the responsibilities and job description for the Administrative Assistant position at Alyeska Tire?
- We are seeking a dynamic and highly organized Administrative Assistant to join our team!**This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall efficiency.
**Duties**
- Manage front desk responsibilities such as: greeting visitors and directing them appropriately with professionalism and warmth.
- Operate phone system, answer inquiries promptly, and provide exceptional customer service support.
- Perform data entry and maintain accurate records using tools like Microsoft Office 365.
- Organize files, process paperwork, and ensure proper filing systems are in place for easy retrieval of documents.
- Assist with calendar management, scheduling meetings, and coordinating events efficiently.
- Taking meeting minutes and distributing to the attendees.
- Processing payments and entering in our POS system.
- Gathering timecard data and supporting payroll.
- Provide general office support including swag inventory.
- Match vendor receipts with statements for all locations.
- Proven experience in office support or clerical roles.
- Excellent computer skills with proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint) and data entry tools.
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
- Exceptional phone etiquette skills.
- Demonstrates attention to detail through proofreading and document review processes.
- Ability to multitask in a fast-paced environment while maintaining professionalism and positive attitude.