What are the responsibilities and job description for the HRIS Specialist position at ALVEST?
The HRIS Specialist is responsible for the administration, maintenance, and accuracy of the organization’s Human Resources Information System (HRIS), while also providing day-to-day HR support to employees and managers. This position combines HRIS administration, HR data management, and general HR responsibilities and serves as a key resource for HR operations across the organization.
HRIS Responsibilities
- Serve as a primary point of contact for the administration and day-to-day maintenance of ADP.
- Maintain accurate and confidential employee data within ADP, ensuring information is complete, current, and properly documented.
- Process employee changes including new hires, transfers, promotions, pay changes, status changes, and terminations.
- Maintain ADP workflows, forms, organizational structures, and electronic employee files.
- Troubleshoot ADP issues and coordinate with payroll when necessary.
- Assist with system audits, data validation, and reporting to identify and correct discrepancies and ensure data integrity.
- Develop and maintain ADP reports and assist with HR data requests and analysis.
- Support HRIS-related process improvements, system updates, testing, and implementation of new functionality.
- Track and administer annual performance appraisal campaigns within ADP.
- Support the full employee lifecycle from onboarding through separation.
- Assist with new hire onboarding, including paperwork, ADP setup, and orientation coordination.
- Respond to employee questions regarding HR policies, benefits, payroll, PTO, timekeeping, and other HR-related matters.
- Assist managers and employees with HR policies, procedures, and day-to-day HR issues.
- Assist with employee relations matters and escalate complex issues to the HR Manager as appropriate.
- Maintain confidential employee records in accordance with company policies and applicable regulations.
- Assist with required employment documentation and HR compliance activities.
- Support audits and reporting related to employee records, payroll, benefits, and HR programs.
- Support HR projects, process improvements, system enhancements, and company-wide HR initiatives.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- 3–5 years of experience in HRIS administration and/or HR generalist responsibilities, with demonstrated experience managing or supporting an HRIS.
- Hands-on experience working with an HRIS and timekeeping/payroll systems.
- Strong understanding of general HR practices, employment processes, and the employee lifecycle.
- Strong attention to detail and commitment to data accuracy.
- Ability to maintain confidentiality and handle sensitive employee information.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office, particularly Excel.
- Ability to work independently while collaborating effectively with employees, managers, and HR leadership.
Preferred Experience
- Experience in a manufacturing or multi-site environment.
- Experience with ADP or similar HR/payroll systems.
- Experience creating HRIS reports, conducting data audits, or supporting HRIS implementations and system enhancements.
- Experience with performance management or other HR processes administered through an HRIS.
- HR certification such as SHRM-CP or PHR is a plus.