Pre-Construction & Procurement Coordinator

Salary: Alvarez Construction is seeking a highly motivated and meticulous Pre-Construction andProcurement Coordinator to manage the critical administrative, scheduling, and financialfunctions required to launch new construction projects. This central role is responsible for theentire project life cycle from initial planning through frame release, with a heavy emphasis onmaterial estimating and takeoffs for new plans, managing all permitting and utility logistics,and maintaining core construction systems (NewStar). This position ensures all projects arecompliant, fully resourced, and prepared for vertical construction.Key ResponsibilitiesPermitting, Compliance, and DocumentationThis section ensures legal readiness and the foundational administrative setup for every newproject.Permit Management: Serve as the authority for all regulatory filings by applying for,tracking, and securing all required construction and specialty permits (e.g., foundation,plumbing, entrance signs).Compliance Documentation: Request, generate, and consolidate comprehensivedocumentation packages (including engineering plans, applications, and environmentalreports) required for municipal and parish approvals.Plan Vetting & Control: Review and validate all construction plans for correct modeland orientation specifications, ensuring proper distribution to field teams and tradesprior to construction release.System Setup & Record Integrity: Manage the initial project setup in key systems likeNewstar, including plan uploads and community data entry. Maintain the integrity ofthe Master Lot File by accurately tracking permit dates, start dates, and compliancemilestones.Information Governance: Source and archive all essential new subdivision data (e.g.,drainage plans, as-builts) to the shared drive, establishing a centralized projectknowledge base.Utility and Site Logistics ManagementThis function ensures the construction site is prepared, compliant, and fully serviced for thevertical building process.Utility Establishment & Termination: Manage the entire utility lifecycle by ordering andcoordinating the installation of temporary and permanent meters (Gas, Electric, Water)and arranging for their subsequent removal upon project completion or phase change.Site Preparation Coordination: Organize the initial physical site setup by ordering themarking of property corners and coordinating the delivery of necessary materials forinitial site work.Inspection Oversight: Actively manage and coordinate all critical pre-frame inspectionsrequired before the foundation pour (e.g., house form, plumbing rough-in, foundationpour).Utility Issue Resolution: Serve as the point person for resolving all utility conflicts andissues on site, including the relocation of pedestals, utility lines, and managing serviceorders for damaged or stolen water meters.Site Compliance: Coordinate the delivery of rock boxes and assist with necessarydocumentation for SWPP (Stormwater Pollution Prevention) compliance for all newcommunities.Procurement, Financial, and Scheduling CoordinationThis function manages the financial flow, material procurement, and critical timelinemanagement from project commitment through to the initiation of vertical construction.Estimating & Takeoffs: Lead the initial project costing by assisting with material takeoffsfor new and/or revised construction plans using tools like AutoCAD and NewStar, andsetting up new plans and communities within the NewStar system.Purchasing & PO Management: Generate and process all necessary Purchase Orders(POs) and Vendor Purchase Orders (VPOs) for pre-frame work, materials (e.g., dirt,masonry sand, slabs), and construction services.Financial Administration: Order all construction loans required for projects. Managethe corporate credit card used for tracking and paying all essential expenses, includingpermitting and reinspection fees.Schedule Management: Manage the overall construction schedules up until the FrameRelease stage, including uploading Slab Release Schedules and determining weeklyframe releases based on foundation status.System and Data Integrity: Build Lot Budgets and maintain accurate lot data, includingentering scheduled Pour dates on the TMR, and distributing the calendar to alldepartments.Vendor and Material Tracking: Maintain the NewStar Vendor Portal and associatedworkflow communications. Track specific materials, such as window brands per lot, foruse by the Purchasing and Warranty departments.Systems, Administration, and Team SupportThis function provides essential internal support to field teams and ensures smooth systemfunctionality.System Maintenance: Set up new plans in NewStar, maintain all lot and communitydata, and remove all closed schedules from the system.Team Access: Create Mobile user accounts for all field employees and assign all Buildersto specific projects within NewStar.Process Improvement: Create plan markup templates for the Design department andredline plans for framers.Inventory & Purchasing Support: Manage product inventory and assist the Purchasingdepartment with budget compliance and primary vendor changes, as needed.Qualifications:3 years of experience in residential or light commercial construction estimating.Strong knowledge of construction drawings, materials, and methods.Proficiency inAutoCAD,Excel, and construction management software (experience withNewstaris highly preferred).Excellent attention to detail and organizational skills.Ability to communicate effectively with vendors, subcontractors, and internal teams.Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred but not required.