What are the responsibilities and job description for the Accounting & HR Coordinator position at Alvarez Construction?
Come Join Our Winning Team!
Alvarez Construction, is one of Louisiana’s largest production home builders, active in Baton Rouge and surrounding areas. For over 30 years, our family has been building homes for Louisiana residents and their families. We work hard to maintain the standards that have built our reputation over the years. As a result, we continue to grow. We offer competitive salaries and benefits. We also offer a work environment that supports and encourages the growth of our employees. We are currently seeking an Accounting & HR Coordinator.
The Accounting & HR Coordinator is a dual-role position responsible for providing comprehensive support to the Accounting and Human Resources departments. This position performs daily and monthly accounting tasks, and ensures accuracy within various systems. Additionally, the Accounting & HR Coordinator supports the HR Manager by managing onboarding and offboarding processes, assisting with recruitment, coordinating employee documentation and compliance, and serving as a point of contact for employee relations matters.
Core Values:
All candidates must meet our core values listed below:
- Resilience!
- Do the right thing!
- Be a team player!
- Excellence in everything!
- Accountability!
Key Responsibilities
• Assist the Accounting Manager with maintaining accurate project and financial data within company systems, ensuring information is updated in a timely manner.
• Support the Accounting Manager with weekly and monthly financial cycles by reviewing documentation, validating entries, and confirming that sales contracts, deposits, and related items are properly recorded.
• Coordinate the processing of incoming payments by logging, preparing, and delivering deposits to the appropriate financial institutions.
• Assist with the preparation of journal entries and adjustments related to inspections, rebates, and other project-related costs.
• Participate in regular daily bank reconciliation tasks and help resolve discrepancies as needed.
• Verify closing packages and project-related documents; ensure files are complete, scanned, and saved to the appropriate locations.
• Assist with coordinating closing processes, including verifying commission details, HUD statements, and ensuring final information is accurate before posting.
• Support annual processes such as property tax preparation and insurance compliance documentation.
• Provide general administrative support for finance-related projects and assist with special assignments as needed.
• Manage full-cycle onboarding, including preparing new hire paperwork, creating employee files, coordinating orientation, and ensuring timely completion of required documents.
• Facilitate offboarding processes such as exit checklists, termination documentation, and retrieval of company property.
• Screen resumes and pre-qualify candidates.
• Conduct initial phone interviews to evaluate candidate fit.
• Coordinate in-person interviews with HR Manager and the hiring managers.
• Assist in updating and maintaining the company Employee Handbook and files.
• Handle employee relations matters with professionalism and confidentiality.
• Support HR recordkeeping and compliance documentation.
• Assist with audits, reporting, and policy implementation.
Qualifications
- 3 years of accounting experience; construction industry experience strongly preferred.
- 2 years experience supporting HR or administrative functions; HR certification or coursework is a plus.
- Strong understanding of reconciliations, and reporting.
- Ability to consistently meet strict month-end deadlines while maintaining accuracy and strong attention to detail.
- Able to handle direct communication and feedback professionally without becoming easily overwhelmed.
- Familiarity with NewStar, InformXL, or similar software preferred.
- Excellent organizational skills and attention to detail.
- Ability to maintain strict confidentiality.
- Strong communication and interpersonal skills.
- Ability to multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite required, with proficiency in Excel.
Work Environment
- Full-time, on-site position in a residential construction office environment.