Executive Assistant and Team Coordinator, Chief AI & Knowledge Officer

Description

Executive Assistant and Team Coordinator, Chief AI & Knowledge Officer

About Alvarez & Marsal 

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M. 

The Team 

The Global AI & Knowledge Organization (GAIKO) is A&M's central engine for AI strategy, enablement, and knowledge infrastructure. Led by the Chief AI & Knowledge Officer, the team bridges firm strategy and frontline delivery, responsible for how A&M adopts, governs, and scales AI across its practices and geographies.

The team's mandate spans the full lifecycle of AI at A&M: from rolling out enterprise tools like Claude to thousands of practitioners across the US, Australia, and Europe, to building the platforms and governance frameworks that ensure AI work is reusable, compliant, and compounding in value over time.

How you will contribute

The Executive Assistant & Team Coordinator will be an essential operational partner to GAIKO's senior leadership — providing classic EA support to the Chief AI & Knowledge Officer and key team leaders, while also owning the logistics and coordination infrastructure that keeps the team running smoothly.

This is a high-trust, high-visibility role sitting at the center of one of A&M's most strategically important teams. The right candidate will bring prior EA experience within A&M or a comparable professional services environment, a proactive mindset, and the organizational polish to manage competing priorities across a fast-moving global team.

Executive Support

• Manage and coordinate calendars for the Chief AI & Knowledge Officer and designated senior leaders, including scheduling internal and external meetings across time zones
• Handle end-to-end travel arrangements including flights, hotels, and ground transportation
• Prepare and submit expense reports on behalf of senior leaders using Concur, ensuring timely and accurate reconciliation
• Draft, proofread, and format correspondence, presentations, and briefing materials as needed
• Act as a trusted gatekeeper, managing information flow, flagging priorities, and ensuring follow-through on commitments
• Build and maintain effective relationships with leadership, support staff, and external contacts to facilitate smooth scheduling, communications, and coordination
• Exercise sound judgment in managing competing priorities, knowing when to act independently and when to escalate
• Serve as a reliable backup and collaborative partner to other assistant team members across the firm as needed

Team Coordination

• Own the planning and logistics for recurring team meetings, room or virtual setup, materials distribution, and follow-up on action items
• Coordinate logistics for cross-functional AI governance meetings, including the AI Operating Committee (AI OC), ensuring attendees, materials, and follow-ups are managed end-to-end
• Maintain team calendars, distribution lists, and shared resources to keep the broader GAIKO team organized and aligned
• Support onboarding logistics for new team members, including equipment, access, and orientation scheduling

Events & Special Projects

• Plan and coordinate internal team events, offsites, and working sessions — managing venue, catering, travel, and communications
• Support 1–3 external events per year possibly requiring travel and on-site coordination
• Assist with department and operational projects as needed, including preparation of materials for leadership reviews and firm-wide communications

Qualifications

Required

• 5 – 10 years prior experience in an EA, team coordinator, or administrative operations role within a consulting or professional services environment
• Bachelor's degree preferred, or equivalent experience
• Highly proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Concur, Claude
• Strong interpersonal and relationship-building skills, with the ability to support multiple leaders with different working styles
• Excellent written and verbal communication skills — clear, professional, and concise
• Demonstrated ability to manage competing priorities independently in a fast-paced, high-expectation environment
• High attention to detail, discretion, and follow-through

Preferred

• Prior experience supporting a Chief-level executive or senior leadership team
• Familiarity with a range of AI tools or knowledge management platforms is a plus
• Experience coordinating large cross-functional meetings or governance forums

Your journey at A&M 

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. 

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. 

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M’s benefits programs. 

The salary range is $80,000 - $95,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details.