What are the responsibilities and job description for the Administrative and Training Specialist position at Alternative Services Inc - Northeast?
🌟 Now Hiring: Administrative & Training Specialist 🌟
📍 Location: Auburn, ME
🕒 Schedule: Monday–Friday, 8:00 AM – 4:00 PM (Full-Time)
💲 Pay: Competitive, based on experience
🏢 Organization: Alternative Services–NE, Inc. (ASI‑NE)
💙 Make a Difference While Doing What You Love
At ASI‑NE, our mission is simple: "Supporting people to experience meaningful lives."
We provide residential and community support services to adults with intellectual disabilities and mental health diagnoses - and we're looking for someone who's organized, energetic, and passionate about helping both our staff and the people we serve thrive.
If you enjoy being the go‑to person in an office, love keeping things running smoothly, and are excited by the idea of helping create an engaging training experience for staff... this role is for YOU!
🌈 What You'll Do
As our Administrative & Training Specialist, you will:
✨ Keep daily office operations running smoothly
✨ Greet consumers, employees, vendors, and visitors with a friendly, professional presence
✨ Support administrative tasks (phones, filing, electronic records, data entry, documentation)
✨ Assist with maintaining office security and opening/closing procedures
✨ Operate standard office equipment (phones, scanner, fax/copier, postage meter)
✨ Collaborate with agency trainers to develop, revise, and enhance training curriculums
✨ Assist with scheduling trainings, maintaining training records, and ensuring compliance
✨ Support staff training processes and contribute to a positive learning environment
You'll be a key member of both the HR and Training teams, making a meaningful impact every day.
🎓 What We're Looking For
We'd love to meet you if you bring:
✔ At least 2 years of experience supporting adults with intellectual disabilities or mental health needs
✔ Age 21 , with good physical and emotional health
✔ High School Diploma/GED (administrative or residential care experience a plus!)
✔ Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
✔ Experience with electronic medical records and digital database systems
✔ Ability to read, comprehend, and accurately type agency documentation
✔ Excellent verbal and written communication skills
✔ Detail‑oriented, organized, able to prioritize tasks effectively
✔ Ability to work cooperatively in a team‑focused environment
✔ Comfort with several hours of computer work and answering phones daily
✔ A positive attitude and genuine willingness to learn and grow
✔ Professional, welcoming demeanor when interacting with visitors, staff, and consumers
💼 Why You'll Love Working With Us
ASI‑NE offers a supportive, people‑centered work culture - and great benefits, too:
🌟 Medical, Dental & Vision Insurance
🌟 Free Life Insurance
🌟 403(b) Retirement Plan
🌟 PTO after 120 days
🌟 Paid Training (at your normal rate!)
🌟 Employee Assistance Program
🌟 Several Family Coverage Options
🌟 US Cellular Discount
🌟 Wellness Program
🌟 Paid Bereavement
🌟 On‑Demand Pay Option
🎉 Ready to Join a Team That Makes a Difference?
If you're organized, compassionate, and excited about helping staff learn and grow, we'd love to meet you.
👉 Apply today and help us support meaningful lives across our communities!