What are the responsibilities and job description for the Office Administrator position at ALTEN Technology USA?
We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000 experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more.
As part of the global ALTEN Group—57,000 engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing.
When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.
Responsibilities include:
- Supports administrative tasks of Programs, Engineering, Sales and Support departments and Executive Team.
- Event coordination for office meetings, company meetings, group events, holiday parties, and customer events.
- Manages hospitality activities for receiving customers.
- Coordinates facility service providers including construction coordination
- Coordinate surveys and announcements.
- Coordinate company calendar.
- Coordinates shipping and receiving, and US Mail.
- Keeps weekly and monthly KPI charts up to date.
- Monthly expense reports.
- Purchases office supplies.
- Manages preparation of lunchroom and common areas.
- Manages office space and preparation for new employees.
- Manages company organizational chart and seating chart.
- Supports release of documents into documentation control.
- Manages and organizes receiving records.
Skills/Qualifications required:
- Ability to be fully on-site
- High school diploma requied, College degree preferred
- 2 yrs minimum of Office Experience
- Facilities experience (Managing contractors such as maintenance, locksmiths, etc.)
- Experience managing/running an office (or equivalent experience running a household)
- Experience Coordinating events
- Organized and detail oriented.
- Self-starter.
ALTEN Technology is an Equal Opportunity Employer. Our Policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status.
Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process.
Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.