Project & Operations Coordinator

Position Overview

AIC is seeking a Project & Operations Coordinator to support project administration, billing operations, accounts receivable coordination, process documentation, and continuous improvement initiatives. This is a growth-oriented position designed for someone who wants to learn both the operational and financial sides of the business and develop into a future leader within the organization.

What Makes This Position Different?

This is not a static administrative role. The position begins by supporting the Water/Wastewater Division and gradually expands into company-wide billing coordination, process improvement, EOS documentation, and operational support. The successful candidate will gain exposure to projects, accounting, operations, customer service, and business processes across AIC.

Key Responsibilities

· Support Project Managers with project administration, documentation, and customer communication.

· Prepare and process project billings and invoices.

· Create and maintain jobs, budgets, purchase orders, and project records in Acumatica.

· Coordinate submittals, RFIs, RFQs, procurement activities, and project closeout documentation.

· Work with field personnel, project managers, and accounting to ensure work is billed accurately and timely.

· Assist with Accounts Receivable processes and billing follow-up.

· Develop and maintain SOPs and process documentation.

· Support EOS process documentation and accountability initiatives.

· Identify opportunities to improve efficiency, communication, and workflow consistency.

· Provide cross-functional support to operational and financial teams as the role develops.

Preferred Qualifications

· Project administration, construction, industrial, manufacturing, or service industry experience.

· Accounts Receivable, billing, or bookkeeping experience.

· Strong organizational and communication skills.

· Ability to manage multiple priorities and follow through on details.

· Experience with ERP software (Acumatica preferred).

· Process-oriented mindset with a desire to learn and improve systems.

Growth Path

This role is intentionally structured as a development position. Over time, the employee may grow into other opportunities. Using EOS principles, the long-term seat will be determined by the employee’s strengths and where they provide the most value to the company.

Compensation

Expected salary range: $50,000 - $80,000 , depending on experience, qualifications, and demonstrated capabilities.

Why Join AIC?

This position offers a unique opportunity to learn how a growing company operates from project startup through billing, collections, closeout, and operational reporting. If you enjoy solving problems, improving processes, and growing your career, we would love to hear from you.

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $50,000 - $80,000