Grant Accountant

General Responsibilities

The Grant Accountant is responsible for the financial management, compliance, and reporting of all grants and sponsored programs. This position ensures accurate accounting of grant funds, monitors expenditures, prepares financial reports for funders and management, and supports program staff with grant budget administration. The role requires strong knowledge of grant regulations, accounting principles, and internal controls to safeguard funding and maintain compliance with organizational and funder requirements. The Grant Accountant will also assist in supporting the financial operations within the department, including accounts payable, payroll, invoicing, journal entries, and other transactions.

Specific Essential Functions of the Job

1. Primary Responsibilities

• · Maintain accurate financial records for all grants and contracts, ensuring proper coding and allocation of revenues and expenditures.
• · Monitor grant budgets and expenditures, proactively identifying variances and working with program staff to resolve issues.
• · Prepare and submit timely and accurate financial reports to funding agencies in accordance with grant agreements and organizational policies.
• · Assist in preparing grant budgets for proposals and renewals in collaboration with program and development staff.
• · Reconcile grant accounts monthly and ensure compliance with GAAP, OMB Uniform Guidance, and funder-specific requirements.
• · Track receivables and prepare invoices or drawdowns as required by funding sources.
• · Support external and internal audits by providing grant-related documentation and schedules.
• · Follow grant accounting procedures and internal controls to ensure financial integrity.
• · Provide training and guidance to program managers on budget management and compliance requirements.
• · Perform other related duties as assigned to support the finance and grants management team.
• · Responsible for being familiar with accounting department processes and performing these functions as necessary.
• · Assist in minimizing financial risk to the company and improving efficiency.
• · Provide insightful information to senior executives to aid in long-term and short-term decision making.
• · Assist with the preparation of departmental and organization financial documents.
• · Understand and adhere to applicable financial regulations.
• · Develop or recommend solutions for problems or situations, as they arise.
• · Become knowledgeable and proficient with accounting software to be used for financial purposes.
• · Confers with CFO and other program coordinators on matters concerning internal control, budgets, and property control.

2. Budgeting/Reporting

• · As requested, prepare necessary financial reports on a monthly, annual or requested basis as may be needed to fulfill responsibilities to funding and third-party payers; which include but are not limited to Mental Health Board Financial and Service Accounting Reports/Grant related reports, Insurance and Medicaid inquiries.
• · Assist in the preparation of financial reports to board members, stakeholders, executives, and community.
• · Assist the CFO, CEO and Department Directors/Supervisors in projecting and preparing program, project, and special operating budgets, as requested.
• · Provide periodic reconciliation of service projections and contracted deliverables, as may be required to assess actual service activity versus service projections.
• · Monitor accuracy and production of monthly productivity performance reports.
• · Produce usable reports out of the system for budgeting and billing purposes.

3. Purchasing

• Become knowledgeable and proficient with electronic purchasing system and proper utilization by all staff.
• Perform expense coding or review coding completed by other staff.
• Any purchasing activities as instructed by CFO/CEO.

4. Audit

• · Assist in the preparation of necessary and requested materials for review by Alta's contracted Independent Auditor, as well as any Government or Third-Party Payer auditors.
• · Assist the CFO and CEO, as requested, in review of the annual independent Audit Report and response to any findings or recommendations.

5. Record Keeping

• Maintain filing system for:

a. Fiscal correspondences and related documents

b. Contracts and grants

6. Other Support

• · May assist with the monthly close-out process as needed.
• · Responsible for making adjusting journal entries as required.
• · Attend departmental planning meetings and assist and confer with: Head Start Director, Department Directors/Supervisors, Clients Rights Officer, Safety Officer, and Office Manager so as to facilitate cooperative, efficient and effective relations which benefit Alta services and organizational interests.
• · Assist the CFO and Accounting Supervisor with tax preparation, auditing, banking, investments, and other financial needs as necessary.
• · Compose correspondence independently, as instructed by the CFO or CEO.
• · Performs other duties as assigned.

Work Relations/Characteristics

1. Reliable in attendance and work ethic

2. Maintain considerate interaction with colleagues and subordinates which respect the rights of others and fosters their confidence and cooperation.

3. Efficient in use of time.

4. Prompt completeness of assigned tasks.

5. Thoroughness in task completion.

6. Initiative in carrying out of job responsibilities.

7. Analytic and organized approach to problem solving.

8. Loyalty to organization’s interests.

9. Sense of ethics.

10. Maintain flexibility in adjusting to organization and external policy changes.

11. Maintain positive work attitude.

12. Sensitivity to cultural and economic characteristics of a diverse service population.

Specific Essential Conditions of Employment

1. Ability to provide own transportation to work and community sites.

A. If driving own vehicle during Alta business, current auto liability insurance to minimum limits required by the State of Ohio.

B. Valid Ohio Driver’s License.

2. Citizen of the United States.

3. Absence of past criminal activity which would bring into question professional and personal integrity as it applies to position responsibilities.

4. Ability to operate computer, electronic calculator, copy machine, telephone, fax machine, and paper shredder, with reasonable accommodation if necessary.

5. Ability to access 4 drawer high stacked files, with reasonable accommodation if necessary.

6. Occasionally necessary to work outside of normal hours in order to meet workload demands or attend meetings, with reasonable accommodation if necessary.

7. Support and practice Alta Values and adhere to the Mission Statement

Qualifications

1. Bachelor’s degree in Accounting, Finance, or related field required.

2. 2 years of Grant accounting experience, preferably in nonprofit, government, or grant-funded environments.

3. Strong knowledge of GAAP, federal grant regulations (Uniform Guidance), and fund accounting.

4. Experience with grant reporting and compliance monitoring.

5. Proficiency with accounting software (e.g., QuickBooks, Sage Intacct, NetSuite, or similar) and MS Excel.

6. Excellent analytical, problem-solving, and organizational skills.

7. Strong attention to detail and ability to manage multiple priorities under tight deadlines.

8. Effective communication and interpersonal skills with both finance and non-finance staff.

Preferred Qualifications

1. Advanced degree in accounting, business, economics, finance, or a related field; several years of experience in a finance role.

2. Experience with federal, state, and private foundation grants.

3. Highly experienced with Excel spread sheet capabilities.

4. Experience with 990 Tax Accounting.

5. Experience in non-profit medical or social service environment.

6. Familiarity with cost allocation methodologies.

Work Conditions

Variable hours of work which may include overtime and weekends and occasional travel.

Full Time Staff Benefits:

We offer excellent Health care coverage with little cost to you.

We offer a 401k plan that Alta makes a contribution to the plan.

We offer generous paid leave time and a paid lunch.

We have an EAP program for Staff and their families.

We have a Life Insurance policy that is completely agency sponsored.

We offer, optional Short Term/Long Term Disability plans.

We are focused on staff engagement opportunities throughout the year. (Staff luncheons, Holiday parties, staff recognition, Diversity, Staff Wellness Committee)

If you would like to become part of our outstanding team.

Submit letter of interest and resume to: Chief Financial Officer, Alta Care Group, 7620 Market St., Suite 2, Youngstown, Oh 44512; or by email. EOE

Job Type: Full-time

Pay: $60,695.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $60,695 - $65,000