What are the responsibilities and job description for the Administrative Assistant position at Alsalman Law Office?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. We specialize in handling a wide range of , including visas, citizenship, asylum, and deportation defense.
Job Description: As a Legal Receptionist, you will be responsible for providing a warm welcome to our clients, managing our front desk on a daily basis, and performing a variety of administrative tasks.
Responsibilities:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk
- Schedule appointments and update calendar
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Requirements:
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus
- Fluency in Arabic or Spanish is a plus
If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills within a legal environment, we encourage you to apply for this rewarding position as a Receptionist/Administrative Assistant.
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Language:
- Spanish (Required)
Location:
- Louisville, KY 40202 (Required)
Ability to Commute:
- Louisville, KY 40202 (Required)
Work Location: In person
Salary : $19 - $23