Administrative Assistant

Job Title: Administrative Assistant – Aerospace

Location: Lindenhurst, NY

Employment Type: Full-time, M-F

Salary: TBD, 65K

Position Overview:

We are seeking a highly organized and proactive Administrative Assistant to join our team in the aerospace industry. In this role, you will provide vital administrative support to ensure smooth daily operations. The ideal candidate will have excellent communication skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. If you are passionate about aerospace and thrive in a dynamic, team-oriented setting, we would love to hear from you!

Key Responsibilities:

• General Administrative Support:
• Manage schedules, calendars, and appointments for team members and executives.
• Organize and maintain office systems, ensuring that the workspace is clean, efficient, and well-stocked with necessary materials.
• Document Management:
• Prepare and manage internal and external documents, reports, and correspondence.
• Maintain and file confidential and sensitive information according to industry standards and company policies.
• Assist with creating presentations and reports related to projects and aerospace operations.
• Communication and Coordination:
• Handle incoming calls, emails, and correspondence related to administrative matters.
• Project Support:
• Assist program managers and engineers in tracking project timelines, deliverables, and resource allocation.
• Help manage and monitor inventory, supplies, and equipment related to aerospace projects.
• Support logistics and procurement tasks as needed.
• Data Entry & Reporting:
• Enter and maintain accurate data related to operations, contracts, inventory, and schedules into company systems.
• Assist in generating reports and spreadsheets for various departments, ensuring data is up to date and correct.

Qualifications:

• Education:
• High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, aerospace engineering, or a related field preferred.
• Experience:
• 2 years of experience in an administrative assistant role, preferably in the aerospace or manufacturing industry.
• Experience working with project management software and Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Skills & Abilities:
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and collaborate effectively in a team.
• Experience handling confidential and sensitive information with discretion.
• Technical Skills:
• Familiarity with industry-specific tools and software is a plus (e.g., ERP software, Customer portals).
• Basic understanding of aerospace terminology and manufacturing processes is beneficial, not required.

Physical Requirements:

• Ability to sit/stand at a desk and work on a computer

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work in the exciting and dynamic aerospace industry.
• Career growth and development opportunities.
• Collaborative and innovative work environment.

How to Apply:

Please submit your resume and a cover letter outlining your qualifications and experience to maya@alromachine.com. We look forward to reviewing your application!