Administrative Secretary - Student Services

Lane 13 Contract And Benefits

250 Day Contract

Hours a day: 8

Hourly rate: $23.74 - $26.67 Depending on experience and qualifications

Contact Information

• Name: Dave Lund
• Phone: 801-610-8610
• Email: dlund@alpinedistrict.org
  
  

Registrar Experience Preferred, Ability To Support Grant Management.

The job of Administrative Secretary - Student Services is done for the purpose/s of providing a variety of complex and confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.

• Collects payments for a variety of processes and events (e.g. tuition, reimbursements, etc.) for the purpose of completing transactions and securing funds.
• Compiles data from a variety of sources (e.g. time sheets, calendars, expenditures/budget, Internet research, etc.) for the purpose of preparing reports, making recommendations; and preparing information for assigned administrator.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, in-service events, travel and accommodations, etc.) for the purpose of completing assigned processes and delivering department services in a timely fashion.
• Maintains a variety of manual and electronic document processes and website (e.g. budget data, employee records, financial records, reports, student services and AEG SS websites, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Manages core projects and procedures (e.g. main telephone line for Student Services; Administrative hearings, disciplinary action letters; end of year SS function reports and Student Services Department operations report., etc.) for the purpose of implementing end of year reports summarizing Student Services operation.
• Monitors a variety activities on behalf of assigned Administrator (e.g. program components, meeting arrangements, account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates, in compliance with established guidelines and regulatory requirements.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, charts, periodic and ad-hoc reports, operational procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Provides annual training (e.g. coordinating and training secretaries and registrars annually, etc.) for the purpose of ensuring best practices and latest enrollment guidelines, policies, and administrative code requirements.
• Represents assigned Administrator in his/her absence for the purpose of conveying and/or gathering information required for his/her job responsibilities.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose ofproviding information and/or recommendations that address a variety of administrative requirements.
• Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, publiagencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions and responsibilities.