Accounting Technician - Accounts Payable

Budget Technician - Accounts Payable

Lane 13 Contract And Benefits

250 Day Contract

Hours a day: 8

Hourly rate: $51,660 - $72,540 depending on experience and qualifications.

Contact Information

• Name: Bea Twede
• Email: btwede@aspenpeaks.org
  
  

The job of Accounting/AP Technician (Accounts Payable Specialist) is done for the purpose/s of providing support to department and school personnel activities with specific responsibility for maintaining the fixed asset inventory; recording, updating and reconciling financial information related to accounts payable and other assigned activities; iin accordance with established practices.

Essential Functions

• Assists auditors for the purpose of providing supporting documentation and/or information on internal processes required for audit.
• Assists other staff, school site personnel and a variety of outside parties regarding required procedures of assigned functions for the purpose of providing support for completing transactions, identifying appropriate action and/or complying with established financial procedures.
• Compiles and reviews a variety of financial information related to accounts payable for the purpose of providing required documentation and/or processing information.
• Confers with a variety of internal and external parties (e.g. city agencies, vendors, secretaries, and other district personnel, etc.) for the purpose of gathering and communicating information for the accurate processing of accounts payable.
• Gathers a variety of financial data for the purpose of updating and distributing information, in order to process payments in accordance with established accounting practices.
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing accounts payable transactions.
• Maintains records of fixed assets and performs related financial activities (e.g. data entry, conducts in-house audits, trains school support personnel, etc.) for the purpose of ensuring that fixed asset inventory is accurate and required reports are submitted on a timely basis and in accordance with established practices.
• Maintains a wide variety financial information, files and records (e.g. fixed assets, accounts payable, purchase orders, historical archives, vendor information, etc.) for the purpose of ensuring the availability of documentation and and up to date reference and audit trail for compliance with established policies and regulatory guidelines.
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Prepares and files a variety of reports and electronic financial information (e.g. assigned accounts payable, fixed assets, virtual Mastercard, bank positive pay ledger maintenance, various required reports including 1099s and unclaimed property with the state, etc.) for the purpose of processing payments, documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes payments to vendors for the purpose of ensuring the accurate account balance and efficient operations in accordance with the Financial Handbook for ASD as well as the URS and IRS rules and regulations..
• Reconciles a variety of financial data (e.g. vendor statements, accounts payable transactions, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, payments, etc.) for the purpose of ensuring the accuracy of accounts payable vouchers and complying with established regulatory requirements, securing general information for planning, taking appropriate actions and/or responding to requests and adhering to established procedures prior to processing.
• Responds to inquiries from a variety of sources (e.g. district employees, vendors, auditors, etc.) for the purpose of providing necessary information for making decisions, assisting employees/vendors, taking appropriate action that will efficiently resolve the issue.
• Reviews a variety of documents and requests (e.g. invoices, purchase orders, mileage/reimbursement/travel requests, etc.) for the purpose of determining any discrepancies and taking corrective action as indicated.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
  
  

Requirements

• High school diploma or equivalent.
• Job related experience is required in accounts payable, bookkeeping and/or accounting.