Part- Time Front Desk Receptionist

Overview

Alpha Paving Industries LLC is seeking a Receptionist to be the first point of contact for visitors, vendors, and employees at our front desk. This individual will be operating in a fast paced environment using our multiline telephone system to answer incoming calls, record business leads, and direct callers to appropriate personnel. Additional responsibilities include assisting members of the team in completing administrative and business tasks.

Essential Job Duties & Responsibilities::

• Must be able to read, write, and clearly speak English.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Answers incoming telephone calls and forwards calls to appropriate personnel.
• Takes thorough and accurate written messages and delivers messages in a timely manner or transfers calls to voice mail when appropriate personnel are unavailable.
• Keeps a current record of staff members' whereabouts and availability.
• Answers questions about organization and provides callers with addresses, directions and various other information as needed.
• Greets visitors, determines nature of business and announces them to appropriate personnel.
• Ensures cleanliness of front desk, lobby area, kitchen, and restrooms.
• Receives, sorts and routes mail and deliveries.
• Prepares FedEx shipments online and prepares outgoing mail using digital postage meter.
• Performs administrative support tasks such as proofreading, transcribing handwritten information, composing and sending simple letters, memos and fax coversheets.
• Utilizes outlook mail for communicating by email with employees, applicants, and vendors.
• Edits, copies, and prints documents and construction communication.
• Assists with obtaining and organizing project close-out documents.
• Assists with additional administrative tasks as assigned by supervisor.
• Stocks break room and copy room on a daily basis and maintains inventory.
  
  

Qualifications

Job Requirements:

• Proficiency in Microsoft Office (Word, Excel, and Outlook) and Google/Gmail (Sheets, Docs, Calendar).
• Professional demeanor and appearance.
• Detail oriented and able to prioritize tasks without guidance.
• Punctual and strong attendance.
• Strong interpersonal skills with a positive attitude and friendly disposition.
• Receives constructive feedback in a positive manner.
  
  

Physical Requirements(Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods:Â Constantly
• Moving about to accomplish tasks at a worksite or moving from one worksite to another:Â Occasionally
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching:Â Occasionally
• Adjusting, moving and lifting objects in all directions:Â Occasionally
• Talking and hearing to communicate with others:Â Constantly
• Seeing to perform job duties at close range, such as monitors or screens:Â Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment:Â Rarely
• Repeating motions that may include the wrists, hands and/or fingers:Â Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like:Â Never
• Operating machinery and/or power tools:Â Never
• Operating motor vehicles or heavy equipment:Â Never
• The ability to travel regionally or nationally: Never
  
  

Physical Demands

• Sedentary work that primarily involves sitting/standing:Â Constantly
• Light work that includes moving objects up to 20 pounds:Â Occasionally
• Medium work that includes moving objects up to 50 pounds:Â Never
• Heavy work that includes moving objects up to 100 pounds or more:Â Never
  
  

Working Conditions

• Low temperatures:Â Never
• High temperatures:Â Never
• Outdoor elements such as precipitation and wind:Â Rarely
• Noisy environments:Â Never
• Hazardous conditions:Â Never
• Shift work, to include overnight work:Â Never
• Frequent overtime, including weekends: Never
• Office environment:Â Constantly
  
  

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.