Accounts Receivable Specialist

Overview

The Accounts Receivable Specialist is responsible for managing the billing processes for construction projects, ensuring accuracy in project setup, invoicing, and accounts receivable.

Essential Job Duties & Responsibilities

• Calculating billing amounts and mailing bills when needed.
• Organizing and updating digital records
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contact, billing addresses and special billing rates.
• Coordinates with Project Managers to establish billing timing and procedures/progress billings.
• Works with project managers to ensure billings are complete, accurate and on time.
• Prepares payment requisitions for projects that require schedules of values and supporting schedules.
• Reminds customers about upcoming payments or past-due accounts and follows-up weekly to ensure that the payments are received on a timely basis.
• Works with project managers and customers to resolve receivable issues.
• Processes invoice credits, as necessary.
• Keeps accurate records of payments received from customers.
• Records electronic or check deposits to company bank accounts.
• Maintains billing log and prepares retention billing at end of project.
• Updates accounts receivable database with new projects and necessary supporting documentation.
• Creates reports for managers and provides records when requested.
  
  

Qualifications

• Ability to provide good customer service and address complaints promptly.
• Knowledge in data entry.
• Knowledge of bookkeeping and other financial software.
• Understanding of and ability to adhere to accepted accounting principles.
• Proficient with accounting software.
• Excellent organizational skills and diligence.
• Excellent written and verbal communication skills.
• Proficient in Google Suite, NetSuite, or similar software.
• Problem solving and an initiative-taking mindset.
  
  

Education, Experience, & Licensing Requirements

• Associate or bachelor’s degree in business or related field a plus.
• Three to five years of construction accounting preferred.
• Basic computer skills.
  
  

Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods:Constantly
• Moving about to accomplish tasks at a worksite or moving from one worksite to another:Occasionally
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching:Occasionally
• Adjusting, moving and lifting objects in all directions:Occasionally
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens:Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment:Rarely
• Repeating motions that may include the wrists, hands and/or fingers:Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like:Never
• Operating machinery and/or power tools:Never
• Operating motor vehicles or heavy equipment:Never
• The ability to travel regionally or nationally: Rarely
  
  

Physical Demands

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds:Occasionally
• Medium work that includes moving objects up to 50 pounds:Never
• Heavy work that includes moving objects up to 100 pounds or more:Never
  
  

Working Conditions

• Low temperatures:Never
• High temperatures:Never
• Outdoor elements such as precipitation and wind:Rarely
• Noisy environments:Never
• Hazardous conditions:Never
• Shift work, to include overnight work:Never
• Frequent overtime, including weekends:Rarely
• Office environment:Constantly
  
  

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.