What are the responsibilities and job description for the Assistant to the Director of Admissions position at Alpena Community College?
Position Title: Assistant to the Director of Admissions
Reports To: Director of Admissions
Position Status: Full-Time, 37.5 hours per week, 12 months per year, 1950 Annual Hours
Classification/Points: G, 880
Bargaining Unit/Division: Michigan Education Association, Educational Support Personnel
Position Description: Provide assistance to the Director of Admissions and all functions that apply to admissions, registration, and records. Serve as the primary contact for the Office of Admissions.
Position Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Process and update all admissions applications using both the Ellucian and CRM systems
- Assign faculty advisors to incoming students.
- Assist the Director with group tours on campus.
- Send acceptance letters within 72 hours of processing of application.
- Verify applicant information including residency, high school or college graduation dates, and grade point data.
- Process all high school transcript information, ACT/SAT score reports, and Accuplacer results.
- Maintain organization (high school and colleges) database for the Admissions Office.
- Prepare orientation packets and assist with orientation program.
- Prepare and send correspondence to all high schools for recruiting visits including: College Night, Career Days, classroom presentations, high school visits, etc.
- Prepare and send correspondence and reports as assigned by Director of Admissions.
- Serve as initial contact for the Admissions Office.
- Maintain admissions records and student files.
- Presence on the job is an employee’s fundamental obligation. Regular, reliable, and punctual attendance is required.
- Other duties as assigned by the supervisor.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Effort:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift products and supplies, up to 20 pounds.