Document Control Center Specialist

Join the High-Flying Team at ALOFT AeroArchitects!

Ready to elevate your career? At ALOFT AeroArchitects, we seek talented professionals in airplane maintenance, modification, and completion. We craft exceptional client experiences by pushing the boundaries of luxury, performance, and safety.

Join our crew! If you're looking for a career where you can make a real impact and work on cutting-edge and luxury aircraft, look no further. Join us at ALOFT AeroArchitects and let's take aviation to new heights!

SUMMARY

Receive, maintain/control, and release data (including all applicable substantiation documentation) to all applicable internal departments and customers, as required. Assist the DCC Supervisor with the organizing, maintenance and control of all documents utilized within ALOFT’s Quality Management System by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Upload all data, to include substantiation documentation and STC project data (i.e., ICA supplements, Data lists, material specifications, test plans, reports, analysis reports, etc.) and ensure the proper security measures are in place.
• Ensure that data is available at its current revision through seamless means that enables any user with the need to print controlled copies to support project execution.
• Cross check all new MDLs with drawing packages to confirm all information on MDL matches the drawing.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Aid document originators or engineering personnel to help resolve discrepancies.
• Assist in the management of QMS documentation, ensuring documents are maintained in a timely manner under the strictest organizational governance.
• Verify all files are properly named before publishing.
• Post changes to computerized or manual control records, release documents, and notify affected departments.
• Process scans / copies and distribute documents such as original drawings, test orders, reports, service bulletins, service letters, ADCNs, and Redlines etc.
• Assist the QMS document control administrator with QMS manuals, procedures, processes, work instructions, and form development for the QMS.
• Assist in QMS database support and oversite; Supplier approval and certification continuity, Audit review and closure, CA/PA reminders and Document lifecycle activities.
• Represents the company in a professional manner when interacting with employees, suppliers, and customers.
• Help prepare reports, letters, and memorandums.
• Complete initial / recurrent training requirements in a timely manner.
• Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and / or ability required.

• High School diploma or General Education Degree (GED).
• 0 to 3 years of related experience and/or training in library, and document/record management.
• Strong computer skills; Microsoft Office Software, other Company, and discipline specific software applications.
• Knowledge of administrative and clerical procedures and systems such as word processing, developing spread sheets, managing files and records, designing forms, and other office procedures and terminology.
• Effective analytical and problem-solving skills.
• Effective written and verbal communication skills.
• Must be detail oriented with the ability to multi-task.
• Ability to perform variety of complicated tasks within prescribe timeframes.
• Ability and willingness to work extended hours, when needed.

LANGUAGE SKILLS

• Read, write, and understand the English language.
• Ability to read, analyze, and interpret complex contracts, legal documents, technical documents, engineering drawings, regulations, procedures, and manuals.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exerting/lifting to 20 lbs. occasionally and/or 10 lbs. frequently.
• Prolonged sitting: frequent and regular use of hands to operate keyboard and mouse.

TRAVEL

• Occasional travel may be required; the employee filling this position must be willing to travel on short notice and possibly for extended periods.

WORK ENVIRONMENT

The following work environment and characteristics described are representative of those an employee encounters while performing the essential functions of this job.

• Standard office environment.

SAFETY STATEMENT

All employees have a responsibility to cooperate in promoting and maintaining a safe and healthy work environment, to take reasonable care of their own health and safety and to encourage the health and safety of all other team members.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. The job description does not constitute an employment contract and is subject to change as needed.