Administrative Assistant- Spanish Speaking

Office Assistant (Full-Time, In-Office)

Location: The Dalles, Oregon
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Compensation: $22–$24/hour (based on experience)

About Us

At Almost Family, LLC, we are committed to providing compassionate, client-centered in-home care services to the Intellectually/Developmentally Disabled (I/DD) Population. We are currently seeking a reliable and proactive Office Assistant to support our I/DD Director and field staff in delivering high-quality care across the Columbia Gorge. This is a full-time, in-office role located in The Dalles, Oregon.

Compensation & Benefits

• Competitive hourly wage: $22–$24/hour, DOE

• Health benefits package: Medical, Dental, and Vision

• Paid Holidays

• Progressive Paid Time Off (PTO) plan

Key Responsibilities

• Assist with preparation, organization, and maintenance of client files in accordance with Oregon IDD and OAR requirements.

• Communicate schedule changes promptly with caregivers, DSPs, and clients.

• Travel to clients’ homes as needed to deliver or collect essential forms and documentation.

• Answer incoming calls and emails from clients, families, caregivers, and staff in a professional and compassionate manner.

• Manage and organize compliance documentation for field staff.

• Schedule interviews for Direct Support Professionals (DSPs) and other field staff.

• Ensure timely submission and review of care logs.

• Provide administrative support that enables the IDD Director to focus on growth, compliance, and client care.

• Help maintain a welcoming and professional office environment.

Qualifications

• High school diploma or equivalent (required)

• Valid driver’s license and reliable transportation (required)

• Strong organizational and communication skills

• High attention to detail and ability to manage multiple tasks efficiently

• Previous experience in a home health or medical office setting (preferred)

• Comfortable with light fieldwork (form pick-up/drop-off) throughout Central Oregon

Who You Are

• You are organized and dependable. When something needs to get done, you make sure it happens.

• You communicate clearly and professionally, whether speaking with families, caregivers, or leadership.

• You are compassionate and patient, understanding that the families we serve may be navigating complex needs.

• You are detail-oriented and take pride in accurate paperwork and organized systems.

• You stay calm under pressure and can manage multiple tasks without losing focus.

• You value teamwork and want to be part of building something meaningful in your community.

• You are proactive, you don’t wait to be told every step, but you also know when to ask questions.

• You are comfortable supporting leadership and helping create structure in a growing office.

Equal Opportunity Employer

Almost Family, LLC is proud to be an equal opportunity employer. Employment decisions are made based on merit, qualifications, and business needs. We do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, marital status, age, national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.

Salary : $22 - $24