What are the responsibilities and job description for the General Administrative Coordinator position at ALLY BUILDING SOLUTIONS?
Job Summary
We are seeking a detail-oriented General Administrative Coordinator to provide essential administrative and operational support across the organization. This role plays a key part in supporting managers, coordinating processes, maintaining accurate records, and assisting with daily business operations to ensure workflows remain efficient and organized.
The Administrative Coordinator acts as a central point of support, helping resolve issues, track work in progress, and maintain documentation accuracy while collaborating closely with internal teams.
Administrative Coordinator Responsibilities:
- Partner with managers and internal teams to support daily operations and resolve administrative issues.
- Prepare, maintain, and distribute documentation, reports, and internal communications.
- Create, process, and track purchase orders, requisitions, invoices, or similar administrative records within company systems.
- Enter, verify, and maintain accurate data related to costs, schedules, projects, or work in progress.
- Monitor work-in-progress reports, deadlines, and upcoming tasks to support operational planning.
- Review incoming documents for accuracy and completeness; identify and resolve discrepancies.
- Assist with scheduling, coordination, and follow-up on assigned tasks or projects.
- Maintain organized digital and physical filing systems to support compliance and record retention.
- Provide professional customer service and communication with internal and external stakeholders as needed.
Administrative Coordinator Requirements:
- 2–3 years of experience in an administrative, coordinator, or office support role.
- Strong organizational, time-management, and prioritization skills with high attention to detail.
- Demonstrated ability to manage multiple tasks and adapt to changing priorities.
- Strong communication, customer service, and problem-solving skills.
- Proficiency with Microsoft Office products, particularly Outlook and Excel.
- Experience working with ERP systems, order entry, or database platforms preferred but not required.
- Ability to work independently while collaborating effectively with cross-functional teams.
Preferred Qualifications:
- Previous experience in cabinet manufacturing, cabinetry supply, residential construction, or homebuilding environments strongly preferred.
- Familiarity with construction-related documentation such as purchase orders, schedules, change orders, or work-in-progress reports.
- Experience supporting operations, production, or field-based teams.
- Prior experience in a fast-paced, deadline-driven environment.
Salary : $18