What are the responsibilities and job description for the Operations Administrative Assistant position at Alltek Systems, Inc.?
Operations Administrative Assistant
Fire Alarm | Security | CCTV | Card Access
We are seeking a dependable, organized, and motivated Operations Administrative Assistant to work directly with our Director of Operations and assist with a variety of administrative, field-support, permitting, and warehouse responsibilities.
This is a hands-on position for someone who is comfortable working in an office environment while also handling occasional errands, permit coordination, and light warehouse duties.
Responsibilities
- Assist the Director of Operations with day-to-day administrative and operational tasks.
- Prepare quotes and proposals for management review based on provided direction and information.
- Prepare job packets, paperwork, drawings, permits, and other documentation for technicians and installers.
- Apply for, pick up, and coordinate permits with local municipalities and town halls.
- Follow up with municipalities regarding permit and inspection requirements.
- Maintain and organize files, project documentation, and job records.
- Assist with scheduling and coordination of installation and service projects.
- Maintain inventory and organization of our small warehouse.
- Receive, organize, and track equipment and materials for upcoming jobs.
- Prepare materials and equipment for installers as needed.
- Assist with purchasing, parts coordination, and general operational support.
- Perform other administrative and operational duties as directed.
Qualifications
- Strong organizational and communication skills.
- Comfortable working independently and taking direction.
- Ability to manage multiple projects and priorities.
- Basic computer skills, including email, Microsoft Office, and general office software.
- Experience preparing quotes, proposals, permits, or construction/service paperwork is a plus.
- Experience in the fire alarm, security, CCTV, card access, electrical, low-voltage, or construction industry is preferred but not required.
- Must have a valid driver's license, reliable personal transportation, and the ability to travel locally to municipalities, job sites, and suppliers when necessary.
- Dependable, professional, detail-oriented, and willing to learn.
Position Details
- Immediate opening
- Full-time position
- Pay commensurate with experience
- Benefits commensurate with experience
- Opportunity to grow within an established company in the fire alarm, security, CCTV, and access-control industry
We are looking for someone who can become a reliable right hand to our Director of Operations and help keep projects, paperwork, permits, materials, and installers organized and moving forward.
Pay: $25.00 - $40.00 per hour
Expected hours: 40.0 per week
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $25 - $40