What are the responsibilities and job description for the Executive Personal Assistant position at Allstate Insurance: Brooke Brolo?
Job description:
✨ Executive Personal Assistant (Hybrid) - Little Rock, AR ✨
Full-Time | Hybrid | Fast-Paced | High-Energy Role
A high-performing female entrepreneur & scaling CEO leading multiple ventures is seeking a sharp, proactive, highly organized Executive Personal Assistant who thrives in a dynamic, fast-paced environment. If you love structure, efficiency, variety, and making a powerhouse CEO’s world run smoothly- this role is for you!
✨ What You’ll Do (Key Responsibilities)Business Support
* Manage a high-volume inbox with filtering, prioritizing, and drafting responses.
* Own and optimize the CEO’s calendar, scheduling calls, meetings, travel, and protected work time.
* Assist with project management across multiple businesses (insurance, coaching, events, media, online programs).
* Coordinate client follow-ups, CRM activity, and cross-functional communication with internal teams.
* Prepare documents, presentations, meeting notes, and follow-up action items.
* Support social media organization, asset management, uploading content, and coordination with video editors/design teams.
Personal Support
* Coordinate personal travel, reservations, appointments, and family scheduling.
* Handle errands, vendors, online orders, and home-related logistics.
* Maintain confidentiality and protect the CEO’s time, energy, and priorities at all times.
✨ Who You Are (Non-Negotiables)
* Extremely organized -systems, structure, scheduling, and inbox management are your superpowers.
* Detail-obsessed - nothing slips, you double-check everything, and you follow through.
* High-energy, positive, and thrives supporting a fast-moving female CEO.
* Experience supporting a busy entrepreneur, CEO, or multi-business owner required.
* Local to Little Rock (hybrid role required).
* Excellent communicator - written, verbal, digital, and professional.
* Proactive - you anticipate needs, prevent problems, and stay three steps ahead.
* Able to confidently manage multiple businesses and projects simultaneously.
* Trustworthy, discreet, and emotionally intelligent.
✨ Schedule & Compensation
* Full-time, hybrid (Little Rock, AR)
* Monday–Friday with occasional flexibility for events or priority deadlines
* Competitive pay based on experience
* Growth potential as the CEO continues to scale multiple female-led ventures
✨ Responsibilities
* Manage executive calendars and coordinate appointments to ensure optimal time management.
* Assist with project coordination and event planning to support agency initiatives.
* Handle office management tasks including filing, data entry, and maintaining office supplies.
* Provide exceptional administrative support such as typing, proofreading, and transcription.
* Maintain professional communication via phone etiquette and customer service.
* Utilize Microsoft Office, Google Workspace, and other tools to streamline operations.
* Support bookkeeping and invoicing processes when necessary.
* Ensure a well-organized front desk environment to enhance client experiences.
✨ Qualifications
* Proven experience as a personal or executive assistant with strong organizational skills.
* Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
* Excellent communication skills with professional phone etiquette.
* Ability to handle multiple tasks efficiently in a fast-paced environment.
* Previous experience in office management or administrative support preferred.
* Knowledge of basic bookkeeping or QuickBooks is a plus but not required.
* High level of discretion and confidentiality.
* A proactive attitude with a commitment to excellent service.
Benefits:
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Experience:
* Personal assistant: 1 year (Required)
Work Location: Hybrid remote in North Little Rock, AR 72113