What are the responsibilities and job description for the Traffic Coordinator position at Allied Systems Company?
Job Title: Traffic Coordinator
Location: Onsite in Sherwood, Oregon
Schedule: Monday – Friday, 8am – 5pm (Hours may vary based on shipping schedules and logistics demands)
Pay: Based upon experience
Overview:
Allied Systems Company is seeking a detail-oriented Traffic Coordinator to support our logistics operations and ensure accurate, compliant, and on-time delivery of heavy equipment and parts. This is a key role supporting both domestic and international shipments in a fast-paced manufacturing environment.
⚠️ Must have hands-on experience with international shipping and tariffs (required).
Responsibilities:
- Coordinate domestic and international shipments, including booking freight and working with carriers and freight forwarders
- Prepare and review shipping documentation (freight bills, invoices, customs paperwork, tariff classifications)
- Manage tariffs and compliance, including filing duty-free exemptions when applicable
- Communicate directly with customers to confirm shipment details, delivery requirements, and documentation
- Verify shipment accuracy (quantities, addresses, freight rates) prior to dispatch
- Ensure same-day outbound shipments when required (exceptions require approval)
- Review and approve freight invoices, resolve discrepancies, and manage claims
- Track shipments, including tracing delays/lost freight and securing proof of delivery
- Request and evaluate freight quotes, transit times, and carrier performance
- Negotiate freight rates and maintain strong carrier and forwarder relationships
- Maintain organized records and provide clear communication for all logistics activities
- Support teams with packaging optimization and shipment configuration
- Stay current on transportation and customs regulations
Qualifications:
- Bachelor’s degree in supply chain, Logistics, Business, or related field
- Up to 5 years of experience in logistics, transportation, or supply chain operations (preferred)
- Proven experience with domestic & international shipping, customs, and tariffs
- Strong attention to detail, organization, and problem-solving skills
- Proficiency in Microsoft Office (Excel & Outlook)
- Strong communication skills with both internal teams and external customers
Employment Requirements:
- Successful candidates must pass an employment drug screen and background check.
- Relocation assistance is not offered for this position; local candidates only.