Senior Project Controls Specialist

Job Title: Senior Project Controls Specialist

Location: San Jose, CA (Candidates within commuting distance of San Jose, CA or San Francisco, CA will be considered)

Employment Type: Contract-to-Hire

NO C2C INQUIRIES!

ASAP is seeking a Senior Project Controls Specialist to support capital projects in the Bay Area. This role is ideal for an experienced project controls professional with a strong background in cost control, forecasting, budgeting, project accounting, and financial reporting.

Responsibilities:

• Support the preparation of early-stage budgets and detailed cost estimates.
• Document cost assumptions, risk allowances, market conditions, and scope clarifications.
• Maintain all baseline budget information in project control systems.
• Maintain detailed monthly cost reports, including commitments, actuals, and accruals.
• Perform monthly cost reviews with project teams and document variance explanations.
• Prepare cash flow forecasts and track financial performance against baseline budgets.
• Process change requests and validate their budget, scope, and risk impact.
• Ensure approved changes are reflected in cost reports and project systems.
• Maintain complete, audit-ready change documentation and logs.
• Validate purchase requisitions for correct budgets, cost codes, and documentation.
• Support bid leveling, contract compliance reviews, and invoice/application verification.
• Work with project teams to resolve discrepancies, payment issues, and vendor inquiries.
• Identify financial risks and support project teams with mitigation strategies.
• Monitor schedule impacts on budgets and cash flow forecasts.
• Ensure reporting reflects accurate sequencing of work and project phase progression.
• Prepare final accounts, validate alignment with purchase orders and invoices, and ensure all costs are captured.
• Support project financial closeout activities and ensure documentation is complete and archived.
• Contribute benchmark data for future projects.
• Maintain accurate and timely updates within project management and reporting tools.
• Provide inputs for month-end, quarter-end, and finance reporting cycles.
• Assure time schedule quality.
• Track actual progress versus baseline schedules.
• Conduct root cause analysis of delays and recommend mitigation strategies.
• Maintain high standards of data quality, file management, and audit compliance.
• Perform additional duties as assigned.

Qualifications:

• Bachelor's degree required.
• 6–10 years of experience in cost control or project controls roles.
• Strong knowledge of:
• Cost reporting
• Forecasting
• Budgeting
• Project accounting
• Proficiency with cost management systems, financial tools, and Excel.
• Experience supporting:
• Procurement activities
• PR/PO processes
• Contract reviews
• Invoice validation
• Ability to analyze variances, assess risks, and clearly communicate findings.
• Experience within real estate, construction, engineering, or capital project environments preferred.
• Experience with analytics, dashboards, or automation tools supporting project financials is a plus.
• Professional certifications such as RICS, AACE, or equivalent are preferred but not required.
• Strong interpersonal, verbal, and written communication skills.
• Ability to professionally represent the organization with clients and project stakeholders.

Additional Requirements:

• Candidates must currently reside within vehicle commuting distance of San Jose, CA or San Francisco, CA.
• This is a contract-to-hire opportunity.