Human Resources Generalist

HUMAN RESOURCES COORDINATOR

Job Description

Position Summary

Under the direction of the Director of Human Resources, the Human Resources Coordinator supports a dynamic, mission-driven organization by managing a wide range of HR functions with an emphasis on individual and company licensing, travel and per diem coordination, document retention, TWC responses, and day-to-day HR operations. This role is ideal for an early to mid-career HR professional who thrives in a fast-paced environment, embraces accountability, and is committed to supporting a team that protects lives and property.

Job Responsibilities Include But Are Not Limited To

• Company and Employee Licenses
• Coordinate and maintain team member and company licensing required for fire alarm, sprinkler, and suppression
• Ensure technicians and inspectors remain compliant with state and local regulations (e.g., Texas State Fire Marshal, NICET, municipal requirements)
• Track expiration dates, oversee renewals, and organize required CEU documentation
• Partner with operations and leadership to ensure field personnel meet all credentialing requirements for jobsite access and regulatory compliance
• Maintain copy of all employee and company state fire marshal licenses in Corporate Services shared drive and a printed copy of all Pearland employee licenses
• Ensure that all company state fire marshal and state licenses are on display
• Travel & Per Diem Coordination
• Schedule and manage travel arrangements for field and project teams, including lodging, flights, rental vehicles, and jobsite travel needs
• Administer per diem allocations in alignment with company policy and project requirements; ensure accurate and timely reimbursement
• Maintain organized travel records and support cost-efficient, employee-friendly travel logistics
• Document Retention & Recordkeeping
• Maintain compliant and organized HR records, including licensing, training, safety certifications, personnel files, and policy acknowledgments
• Ensure document retention practices meet industry-specific legal, regulatory, and audit standards
• Support digital document management initiatives to improve accessibility and accuracy of team member data
• Request for Information Responses
• Verification of Employment Responses completed timely
• Prepare and submit accurate, timely responses to unemployment claims and Texas Workforce Commission (TWC) inquiries
• Review employment history, performance, and separation documentation to ensure factual and compliant responses
• Advise leadership on patterns or issues that may impact claims or employment practices
• General HR Support
• Maintain company phone list
• Order and maintain company mobile phones and accessories
• Mailing annual raise letters
• Manual benefit entry as necessary
• Monthly birthday card distribution
• Annual MVR Checks for all employees; prepare No Drive Letters as necessary
• Scheduling random drug screenings
• Plan and execute holiday decorations/snacks for breakroom holiday events
• Serve as a resource for team members and managers regarding HR policies and company values
• Support Corporate Services team with new hires, transfers, promotions and terminations
• Add and Remove employees to Alert Media
• Shirt orders as needed
• Assist with or arrange for all Pearland office maintenance issues
• Support Corporate Services and Executive team with special projects, programs and initiatives
• Other duties as assigned
  

Knowledge

• High School diploma or GED is required
• Bachelor’s degree in Human Resources, Business, or related field is preferred equivalent experience considered
• Familiarity with licensing requirements (NICET, state fire marshal, AHJ permitting) is a plus
  
  

Work Experience

• Minimum of 5 years Administrative experience
• 2-5 years of HR experience, ideally in construction, trades, field services or Fire & Life Safety industries
  
  

Skills And Competencies

• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills and ability to build trust across diverse roles, including field and technical teams.
• Proficiency in Microsoft Office Suite
• ADP WorkforceNow experience is strongly preferred
• Must have valid state driver's license and good driving record