What are the responsibilities and job description for the Alarm Administrator position at Allied Fire Protection?
ALARM ADMINISTRATOR
Job Description
Job Responsibilities include but are not limited to:
Job Description
Job Responsibilities include but are not limited to:
- Set up jobs, s end timesheets and expense reimbursement to payroll for all Alarm dept. projects
- Issue POs
- Enter PO receipts and upload pick tickets to POs
- Request missing invoices and packing slips from vendors
- Invoice jobs in Sage
- Send out invoices to customers
- Scan folders
- Filing
- Issue credits
- Customer service issues on invoices
- Research issues with POs from Accounts Payable
- Research issues from Collections
- Other duties as assigned per office
- Review bi-weekly active/inactive reports and make corrections as needed
- Run monthly billing report and give to Managers as needed; also send full report at end of month to Corporate Services Manager
- Run active report for meetings
- Run active/inactive report once a week to make sure it is clean
- Go over liens / notices report with Managers, call customer to help collect payment and make sure owner info is in CE for liens and notices to be sent.
- Run job cost detail report for Managers, if needed
- Run unposted freeform invoices report and unposted progress billings report to make sure all invoices are posted in CE
- Run PO status report to see which pick tickets have not been received from field
- Run committed cost report to investigate and clean up old cost on jobs
- High school diploma is required
- Bachelor’s Degree is preferred
- Customer Service Experience
- Purchasing and Purchase Order Experience
- Excellent written and verbal communication skills.
- Ability to follow verbal and written instructions.
- Detail oriented with excellent organization skills.
- Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
- Ability to maintain accurate and auditable records
- Ability to work in a fast-paced service/construction team environment
- Attention to detail with emphasis on accuracy and quality
- Ability to prioritize work to balance multiple projects and deadlines
- Procore experience is a plus
- 100% Office Setting, including sitting, some bending, walking and viewing.