HR Assistant

Job Description

Job Title: HR Assistant

Type: Direct Hire

Work Location: Onsite position in Oxford, NC

Job Overview

The Human Resource Assistant provides administrative and operational support to the Human Resources Department. This position assists with onboarding, payroll administration, benefits administration, employee records management, training coordination, employee engagement and employee communication. The Human Resource Assistant serves as a resource for employees while ensuring accuracy, confidentiality, and compliance with company policies and employment regulations.

Essential Job Responsibilities

• Administer day-to-day payroll operations, including bi-weekly payroll processing and validation for accuracy and timeliness.
• Maintain accurate employee records and update information in HR systems and databases.
• Assist with recruiting activities including posting job openings, scheduling interviews, and communicating with candidates.
• Support onboarding processes for new employees, including preparing orientation materials and collecting required documentation.
• Serve as the initial point of contact for payroll-related inquiries and issue resolution.
• Manage payroll workflows to ensure all transactions are processed accurately and within established deadlines.
• Maintain, organize, store, and dispose of departmental records in compliance with federal and state regulations while ensuring confidentiality.
• Handle sensitive and confidential employee information with professionalism and discretion.
• Reconcile employee benefit invoices and payroll deductions to ensure accurate reporting and payment processing.
• Provide excellent customer service to employees, visitors, and internal departments.
• Coordinate meetings, training sessions, and events, including scheduling, room setup, materials preparation, refreshments, and audiovisual equipment arrangements.
• Administer and support employee recognition and rewards programs.
• Maintain and update company organizational charts.
• Prepare reports, correspondence, and other HR-related documentation in a clear and professional manner.
• Monitor and maintain office supply and equipment inventories.
• Manage and update information distributed through bulletin boards, monitors, electronic communications, and other employee communication channels.
• Assist in organizing and promoting employee programs, activities, and special events.
• Complete assigned projects and responsibilities accurately and within required timeframes.
  
  

Additional Responsibilities

• Maintain petty cash logs and spreadsheets.
• Serve as backup support for the company switchboard as needed.
• Monitor and maintain approved quantities of over-the-counter medications in designated dispensers.
• Manage company mail processing and distribution systems.
• Perform additional duties and special projects as assigned.
  
  

Required Skills & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; or an associate degree with a minimum of two years of human resources or payroll experience.
• Strong work ethic with the ability to work independently, collaboratively, and in a leadership capacity when needed.
• Excellent verbal and written communication skills with the ability to interact effectively at all levels of the organization.
• Demonstrated willingness to learn, grow, and adapt in a fast-paced environment.
• High level of professionalism, integrity, and confidentiality.
• Flexible and adaptable with the ability to manage changing priorities.
• Ability to work effectively under pressure and meet deadlines.
• Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, Outlook, and internet-based systems.
• Strong organizational skills with the ability to multitask, prioritize, and maintain attention to detail.
• Ability to establish and maintain positive working relationships with employees, management, and external contacts.
  
  

Big Bonus Points If You Have

• Payroll processing and HRIS experience
• Knowledge of employment laws and HR compliance practices
• Customer service and problem-solving skills
• Strong time management and organizational abilities
• Customer service orientation with a team-focused mindset
  
  

Job Requisition # 40268

A reasonable estimate of the Base Salary for this role is $50,000 - $57,000 per year. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.

Meet APC

APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.

APC is committed creating a diverse work environment and is proud be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard trace, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.