Accounting Administrator & Tenant Coordinator

5 days on-site in Boston

$60k-$70k Possible Discretionary Bonus

Fast growing real estate firm

Candidates with 6mo-2 years of experience in accounting, tenant relations, or real estate in general are encouraged to apply!

Role Summary

A growing real estate organization is seeking a Tenant Coordinator to support its Property Management team. This role reports to a Property Manager and assists across multiple commercial property portfolios in the Northeast.

The position focuses on supporting day-to-day property operations, maintaining strong tenant and vendor relationships, and ensuring a high standard of service across assigned assets. It offers exposure to a range of properties and responsibilities, along with opportunities for professional growth within a collaborative team environment.

Key Responsibilities

Accounting & Financial Support

• Assist with daily property accounting functions, including accounts receivable and payable processes
• Track tenant balances and follow up on outstanding items in line with internal guidelines
• Help code and route invoices through financial systems and monitor payment status
• Coordinate with accounting teams to ensure accurate and timely tenant charges, billbacks, and utility postings
• Maintain organized financial documentation and records
• Support monthly billing reviews and reporting activities

Tenant Relations

• Act as a point of contact for tenant inquiries, ensuring prompt and professional communication
• Coordinate service requests and work orders, liaising with vendors and facilities teams to ensure completion
• Draft and distribute tenant communications such as notices and updates
• Assist with lease administration tasks, including abstracting leases and maintaining system records
• Support tenant move-ins and move-outs, ensuring all procedures and documentation are completed

Operations

• Coordinate with vendors and maintain records of service agreements and contracts
• Track certificates of insurance (COIs) for tenants and vendors, following up as needed
• Support ongoing property operations, including scheduled maintenance and vendor services
• Assist with administrative coordination for tenant improvements and capital projects
• Maintain organized property files and operational documentation

Qualifications

• 1–3 years of experience in commercial property management or a related field
• Bachelor’s degree required
• Understanding of property operations, administration, and basic financial processes
• Proficiency in Microsoft Office (Word, Excel) and property management/accounting software (e.g., Yardi or similar platforms)
• Strong communication skills with the ability to interact professionally with tenants, vendors, and internal teams