HR Generalist

Job Title: HR Generalist

Reports To: Director, Human Resources

Job Summary

The HR Generalist plays a key support role within the Human Resources department, assisting in essential HR functions such as benefits, employee relations, HRIS support, payroll, talent acquisition, unemployment, etc. as assigned. This position provides flexible assistance across HR operations, stepping in to help as needed throughout the year to allow for varying scalability to ensure the smooth functioning of the HR team and a positive workplace environment.

Key Responsibilities

• Benefits Assistance: Periodically may support the coordination of employee benefits programs—including health, dental, retirement, and leave administration—by responding to inquiries and helping with open enrollment and documentation as needed.
• Employee Relations Support: Aid in addressing employee concerns, fostering positive working relationships, and participating in employee investigations when required.
• HRIS Support: Assists with HRIS maintenance and administration, including employee updates, system setup support, troubleshooting basic issues, and partnering with HR team members to ensure accurate and efficient system functionality. 
• Payroll Support: Provides assistance in all aspects of payroll processing as required, ensuring accuracy and compliance with company policies and relevant regulations. 
• Recruitment Support: Periodically may assist with job postings, candidate screening, interview scheduling, and onboarding activities as needed during high-volume or seasonal periods.
• HR Administrative Tasks: Processes and responds to all unemployment claims and verifications of employment promptly and accurately, preparing reports, providing support for audits, and stepping in to help team members manage workloads throughout the year as assigned by HR Director.
• Maintains, without fail, the confidentiality of the HR data with which we are entrusted.

Other Responsibilities

• Maintains patient confidentiality; complies with HIPAA and compliance guidelines established by the practice.
• Maintains detailed knowledge of computer software as it relates to job functions.
• Completes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.
• Complies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance & Privacy or via the AP EthicsPoint hotline.
• Maintain compliance with all policies and procedures, actively participate in enforcement of all ongoing Cybersecurity efforts to ensure safe and secure IT systems for all employees and clients at Allergy Partners. Remain vigilant and aware of new threats and assist the company by fulfilling an active role in observing, enforcement and reporting of cybersecurity incidents, efforts, programs and fulfill required training on a timely basis as required by frequency and due dates.
• Attends all regular meetings.
• Performs all other tasks and projects assigned by the Director.

Qualifications & Experience

• Minimum five years’ experience in payroll and other HR administrative tasks.
• Proven in-depth knowledge of full cycle payroll, benefits, recruitment, employee relations, etc.
• Working knowledge of employment laws is preferred.
• PHR, SPHR, or SHRM certification preferred.
• Strong skill set in Microsoft products, particularly Outlook, Word, Teams, and Excel.
• Relevant experience with HRIS, PayCom experience is strongly preferred.
• Ability to work independently and within a team in a fast-paced and high-volume environment with emphasis on accuracy and timely processing.
• Willing collaborator who offers assistance to colleagues and demonstrates flexibility in responding to changing departmental needs.
• Attention to Detail and commitment to accuracy.
• Strong time management and ability to shift priorities as assignments and support needs evolve.
• Effective verbal and written communicator who can convey information clearly to all levels of the organization.

Educational Requirements

• High school diploma required.
• Bachelor’s degree or equivalent relevant experience.  Equivalent experience in lieu of degree is acceptable.

Reporting Structure

The HR Generalist reports directly to the Director of Human Resources and works in partnership with all members of the HR team, providing support across functions as needed during the year.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Physical Demands

The HR Generalist position requires the ability to sit or stand for extended periods while performing office tasks. Candidates must be able to use a computer, keyboard, and telephone regularly. Occasional lifting of materials or files weighing up to 20 pounds may be necessary.

Working Conditions

• Work is normally performed in a typical interior/office work environment.