IRENE WORTHAM CENTER - POSITION DESCRIPTION

Position Summary

Provides HR assistance, administrative support for the Human Resources Director by initiating/coordinating and planning requirements for the day-to-day functions of the Human Resources Department.

Essential Duties & Responsibilities

1. Greet guests to the HR Department
   1. Answer questions, direct to appropriate person
   2. Assist with application process
      1. Ensure all information is completed on application.
      2. Ensure job postings are current
2. Benefits
   1. Monitor retirement plan website daily regarding new employees and employee changes
   2. Assist with online enrollments of newly eligible employees
   3. Ensure benefits material is current
   4. Monthly benefits invoicing reconciliation
   5. Monitor/update the unemployment website daily
   6. Monitor/Update Employee Navigator website daily regarding new employees and employee changes

1. Employee files/information
   1. Assemble new employee files / Paycom data entry in the order of the check sheet
   2. Update Position Control with dates of documents as they are received
   3. Keep employee files organized as per the check sheet
   4. Keep filing current
   5. Data entry in HRIS
   6. Update employees’ benefits in Paycom when changes are made in benefit websites
   7. Update all platforms regarding employee terminations

1. Recruiting
   1. Ensure that application packets have been completed with all required information and signatures
   2. Forward copy of qualified applications to hiring managers, when applicable
   3. Once an applicant has been offered a position
      1. On the same day we receive the offer letter from the Hiring Manager, fax the Wolfe / Background check form and the Drug Test Release form

1. 1. 1. Background check results
         1. Acceptable – Complete pre-employment drug testing
         2. Questionable – give to HR Director to review Drug Test results
         3. Acceptable – call the applicant to schedule for the next Orientation
         4. Questionable – give to HR Director to review

Page 2 – Human Resources Generalist

1. 1. Print an Employee File Check List
      1. Check off all items received to date
      2. Highlight all missing items
   2. Check driving record
      1. Check new hire driving record
      2. Ensure insurance driving list is updated

1. Training
   1. Create Agenda and confirm/inform/coordinate trainers and participants to include conference room reservations
   2. Ensure orientation packets are assembled and ready for orientation sessions
   3. Complete E-Verify process on first day of hire
   4. Act as a backup person for the orientation class/schedule
   5. Complete company-wide background and DMV check every two years.

1. Employee Relations
   1. Assist with company give-a-ways, acknowledgement lists, postings
   2. Assist with company outings and parties

1. Other projects/tasks as assigned

Education/Training

Must have a minimum associate’s degree with 5 years’ experience in similar job function. Must adhere to all ethical standards as set forth by SHRM and IWC Code of Ethics.

Special Skills/Abilities

Should have broad background of basic office responsibilities and ability to efficiently operate computer equipment as well as other general office equipment such as fax machines, copies, postage meters, etc. Must have thorough working knowledge of Word, Microsoft Office, and Excel. Must be highly organized, accurate, multi-task oriented, independent/self-motivated, timely, possess excellent interpersonal skills, maintain professional appearance, possess good oral & written communication skills, maintain positive attitude, ability to maintain confidentiality with administrative duties, and leadership skills. Driver’s license required.

Ability to follow oral and written instructions. Strong organizational skills and the ability to provide self-directed follow-up are mandatory. Ability to work well with constant ‘changes in direction’ and/or interruptions. Exceptional interpersonal skills are necessary for this position.

Contacts Inside/Outside Organization

IWC/IWRC staff, employees, clients within the organization, and Board members.

Mental Effort:                Ability to understand and follow complex verbal & written instructions, technical and computer language as well as legal terminology. Good common sense thinking and ability to function independently. Good problem-solving ability.

Visual Effort:                 Well-lighted office environment requiring average amount of visual effort.

Physical Requirements: Office environment not usually requiring ongoing strenuous physical qualifications. May require occasional lifting of 40 pounds.

Safety:                          Typically, a low risk of injury due to typical office environment. IWC’s philosophy is to provide the safest work environment possible while meeting requirements from OSHA and other regulatory agencies.

Working Conditions: Normal office environment, which is not exposed to extremes in temperature, humidity, dust, or pollutants.

Scope of Position: Number of employees supervised – None.