Full time receptionist needed

Job Overview
We are seeking an energetic and highly organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your proactive approach and excellent communication skills will ensure smooth office operations and a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise within a dynamic environment that values professionalism, efficiency, and a friendly attitude.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
• Answer inquiries via phone, email, or in person, providing accurate information or directing calls to appropriate departments
• Schedule appointments and coordinate calendar management for staff or executives as needed
• Maintain organized filing systems—both physical and digital.
• Perform data entry tasks with accuracy, including updating records in our EMR.
• Support office management activities including supply inventory, mail handling, and general administrative support
• Handle confidential information discreetly while providing exceptional customer service at all times
• Support specialized roles such as medical receptionist tasks if applicable, including patient check-in and appointment scheduling
• Contribute to bookkeeping activities by managing invoices or basic financial records when required

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with multi-line phone systems and professional phone etiquette
• Bilingual abilities are highly valued to serve diverse client needs effectively
• Strong typing skills with high accuracy for data entry tasks
• Exceptional organizational skills to manage schedules, files, and correspondence efficiently
• Customer service expertise with a friendly demeanor and problem-solving mindset
• Ability to proofread documents carefully ensuring clarity and professionalism
• Knowledge of office management practices including filing systems, calendar management, and supply coordination
• Personal assistant experience or medical receptionist background is preferred
• Time management skills to prioritize tasks effectively in a fast-paced environment
• Must be willing to travel to our Cuyahoga Falls office and Fairlawn office.

Join us as a Receptionist where your enthusiasm fuels our welcoming atmosphere! Bring your organizational talent, technical proficiency, and passion for delivering outstanding service. This role is perfect for motivated individuals eager to grow their administrative career while making a positive impact every day. We offer 401K, Health, Dental and Vision insurance, paid vacation and sick days. Salary is based on experience. This position will start in mid-January 2026.

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you willing to commute to both offices in Fairlawn and Cuyahoga Falls?
• Are you available to work until 6:30pm?

Work Location: In person

Salary : $18