Executive Admin/ OFFICE MANAGER

Please note that this is a contract role providing services to Samsung through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Samsung

Summary:

Ads P&E is a uniquely structured team spread across multiple offices in North America, Europe (London & Warsaw), India, and South Korea. The team is truly global in nature, not just in terms of the locations they're in, but also in terms of their support of the needs of all regions around the world, beyond NASB. Their product & tech surface area is also vast, spanning across ad platforms (e.g. DSP, SSP, DMP, etc.), ad solutions (e.g. Optimal Reach, Mobile Performance, etc.), ad experiences (e.g. TV Native, CTV, Mobile, etc.), and foundational tech (e.g. ad-serving, reporting, ML, etc.)

Position Summary

We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.

Key Responsibilities

Office Operations Management

- Manage daily office operations including facilities, supplies, equipment, and vendor relationships

- Maintain organized office systems and procedures to ensure operational efficiency

- Oversee office budget and expense tracking

- Coordinate with building management and service providers

- Ensure office compliance with health, safety, and security protocols

- Handle incoming communications, mail, and package distribution

- Assist in new hire onboarding in regards to asset management, system/badge accesses, and work space allocation

- Coordinate internal and external guest visits

Director Support

- Provide high-level administrative support to directors and executive team

- Manage executive calendars, schedule meetings, and coordinate travel arrangements/expense reports

- Prepare meeting materials, presentations, and reports as needed

- Handle confidential information with discretion and professionalism

- Coordinate cross-departmental communications on behalf of leadership

Townhall & Event Coordination

- Plan, organize, and execute quarterly/monthly townhall meetings and company-wide gatherings

- Manage logistics including venue setup, AV equipment, catering, and attendance tracking

- Prepare agendas and coordinate with presenters to ensure smooth event flow

- Gather and compile questions from employees for Q&A sessions

- Distribute follow-up communications and action items post-event

Required Qualifications

- Bachelor’s degree or equivalent combination of education and experience

- 2-5 years of experience in office management or administrative leadership role

- Proven track record of managing office operations and supporting executives

- Strong organizational and project management skills

- Excellent written and verbal communication abilities

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite

- Ability to prioritize multiple tasks and adapt to changing priorities

- Professional demeanor with strong interpersonal skills

Preferred Qualifications

- Experience coordinating large-scale company events or meetings

- Familiarity with office management software and collaboration tools

- Budget management experience

- Problem-solving mindset with ability to work independently

Personal Attributes

- Detail-oriented with strong follow-through

- Proactive and self-motivated

- Diplomatic and able to work with diverse personalities

- Flexible and adaptable to changing business needs

- Team player with positive attitude

Top Skills:

1. Office Operations & Organization

- Managing daily office operations, systems, and procedures

- Overseeing facilities, supplies, vendor relationships, and budgets

- Maintaining operational efficiency and compliance protocols

2. Executive/Director Support

- Providing high-level administrative support to leadership

- Managing calendars, travel, expense reports, and confidential information

- Coordinating cross-departmental communications on behalf of executives

3. Event Coordination & Project Management

- Planning and executing townhalls and company-wide gatherings

- Managing logistics (venue, AV, catering, attendance)

- Coordinating presenters, agendas, and follow-up communications

Additional Details:

• Location: Mountain view, CA
• Duration: 6 Months
• Pay Range*: $30 -$33
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: 05/22/2026

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available (USA)
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

Existing Vacancy: This posting is for an available position

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

San Francisco Candidates only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

City of Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring.