Program Coordinator, Resilience Institute

Join our team of dedicated employees focused on student success and transformation!

ACM is a close knit, family-like work environment who care deeply for each other, just as we do our students. Some of the many benefits of working at ACM include ample paid time off, great retirement and insurance options, on site facilities, and opportunities to connect with the community, co-workers, and students.

Allegany College of Maryland's main campus is nestled on beautiful, scenic acres in the mountains of Allegany County - Cumberland, Maryland. A downtown center extends our reach into the heart of the community’s business and tourism sector. Our small, attentive college atmosphere engages students of all ages and backgrounds in rich, challenging learning opportunities at all of our campuses. To learn more about the college visit our website here: www.allegany.edu

See more about Cumberland, MD here https://www.ci.cumberland.md.us/724/Features-of-Cumberland-Maryland

Please apply if this sounds like the place for you!

Must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Basic Statement of Responsibilities

This position works closely with the Program Manager and project partners to plan, promote, implement, assess, document, report on current grant projects as well as new programming as grant allocations allow.

The Resilience Institute promotes and provides Mind-Body Skills training to the local community, including pre K-12 students and their families, ACM employees and students, and other local partners. ACM is a service provider under the Garrett County and Allegany County Community Supports Partnership, expanding access to behavioral health and related services and supports to students and their families.

Essential Functions

1. Program Coordination & Operations

• Coordinate scheduling, staffing, and logistics for trainings, events, and program activities. Some examples include: in-school and after-school programs, professional development trainings, etc.
• Plan and promote community forums and program services.
• Schedule services to minimize duplication of student participation.
• Conduct site visits prior to Tier 2 services to ensure compliance with grant requirements.
• Provide logistical support, including preparing and transporting materials to program sites.
• Apply creative and collaborative problem-solving to daily operations.

2. Participant & Facilitator Management

• Recruit facilitators and participants in collaboration with schools or partnering organizations.
• Ensure facilitators meet all requirements (clearances, supplies, documentation, assessments).
• Maintain an up-to-date facilitator database.
• Coordinate scheduling between facilitators, staff, and program sites.

3. Grant Compliance & Data Management

• Ensure compliance with grant requirements related to data collection, retention, and dissemination.
• Record and maintain attendance and evaluation data.
• Collect pre- and post-assessment data and ensure proper matching for Tier 2 activities.
• Safeguard confidentiality and securely maintain participant data.
• Submit de-identified data for analysis and reporting.
• Document and report any variances from grant plans or duplication issues.

4. Reporting, Evaluation & Continuous Improvement

• Assist in preparing grant progress reports (data collection, narratives, supporting documentation).
• Identify risks to project success and develop mitigation strategies with leadership.
• Assess processes for efficiency, accuracy, and continuous improvement.

5. Communications, Outreach & Marketing

• Develop and distribute program communications, forms, and educational materials.
• Coordinate website updates and respond to social media inquiries.
• Collaborate with publication services to design promotional materials.
• Ensure public-facing communications meet funder and partner approval requirements.
• Deliver presentations as needed.

6. Financial & Resource Coordination

• Coordinate procurement of supplies in alignment with funder and partner guidelines.
• Research vendors, pricing, and delivery timelines.
• Maintain accurate supply inventory.
• Coordinate with finance and administrative staff for purchasing and distribution.

7. Stakeholder Engagement & Partnerships

• Build and maintain relationships with funders, partners, government representatives, and community organizations.
• Participate in college, grant, and community meetings.
• Engage with the Community Resilience Network and related committees.
• Ensure programming is culturally responsive and meets the needs of diverse populations.

8. Customer Service & General Support

• Respond to phone, email, and in-person inquiries with professionalism.
• Provide program information and support to stakeholders.
• Complete required employee training.

9. Leadership Support & Administrative Backup

• Substitute for the Program Manager when needed.
• Support leadership in program delivery and decision-making.
• Research funding opportunities and share insights with leadership.

10. Other Duties

• Perform additional responsibilities as assigned.

Education, Experience, and Specialized Skills

Bachelor’s degree and a minimum of two years of related experience required, including but not limited to education, counseling, clinical social work, behavioral health, or project/grant management. Professional and Advanced Training through The Center for Mind-Body Medicine or willingness to complete this training is required.

Strong written and verbal communication skills, strong interpersonal skills, management skills, and acute attention to detail required. Requires competency in the use of personal computer operating systems, software applications (Word, Access, Excel, Publisher, PowerPoint), and e-mail/internet communications software.

Knowledge, Skills, and Abilities

Excellent organizational, management and communication skills.

• Specific skills include: Project Management; Budgeting; Human and materials resource management; Data management and analysis; Effective written and oral communications skills; Marketing; Networking; Organizational skills
• Ability to work independently and as a member of a team; prioritizing and problem solving
• Computer literacy including Microsoft Office Suite, specifically Excel
• Knowledge of and adherence to grant contract and procedures and documentation and reporting requirements.
• Basic math, data analysis and accounting skills required

Allegany College of Maryland is committed to providing equal employment opportunity to its faculty, staff, and job applicants through non-discrimination in its employment practices including, but not necessarily limited to, recruitment, hiring, training, promotional opportunities, compensation, discipline, and termination. The college complies with all applicable equal opportunity requirements and county, state, and federal law regarding provision of equal employment opportunity.