MEDICAL RECORDS COORDINATOR

Summary

As part of AllCare Health, this position focuses their time and effort on supporting AllCare Medical Group Practices by managing patient’s health records. The Medical Records Coordinator is to establish and maintain organized medical records electronically, according to acceptable policies and procedures. 

Essential Duties

1. Gather and import appropriate records into AllScripts.
2. Scan and index lab results, diagnostic studies, reports and chart notes.
3. Follows health system requirements, policy and standards on confidentiality

Job Duties

• Organizes and evaluates patient medical records.
• Scans charts and individual documents daily.
• Maintains document import in AllScripts.
• Makes necessary adjustments to guarantee documents are clean and eligible when scanning into the system.
• Reviews all charts for completeness prior to shredding documents.
• Receives and process requests for patient health information in accordance with company policies and procedures. 
• Responds to requests for patient records, both within the practice and by eternal sources, retrieving them and transmitting them appropriately. 
• Maintain confidentiality and security with all privileged information. 
• Responsible for safeguarding patient’s records and ensuring compliance with HIPAA standards. 
• Back up staff within department as needed. 
• Maintains punctual, regular and predictable attendance. 
• Works collaboratively in a team environment with a spirit of cooperation.
• Respectfully takes direction from leadership.
• Meets all required training including those listed in Relias Learning Module System (LMS).
• Performs other duties as assigned.

On Call Responsibilities 

This position does not have any on call responsibilities.

Supervisory Responsibilities 

This position does not have any supervisory responsibilities.

Qualifications 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

All health care providers who are HIPAA covered entities, whether individuals or organizations, must get an NPI. Under HIPAA, you’re a covered health care provider if you electronically transmit health information in connection with a HIPAA standard transaction, even if you use a business associate to do so. AllCare Health employs staff that are defined under OHA or CMS as health care providers. Positions that are defined as providers include, but are not limited to, Doctors, Nurse Practitioners, Physical Therapists, Traditional Health Workers, and Certified or Qualified Healthcare Interpreters. 

Education & Experience

Certificates, Licenses, and/or Registrations

This position does not require any certificates, licenses, or registrations.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills

Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. 

Reasoning Ability 

Ability to solve practical problems and work with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Interpersonal Skills

Physical Demands & Work Environment

The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.